Travel & Site Administrator

JDS Energy & Mining•Wells, BC

4d•Onsite

About The Position

JDS Energy & Mining is seeking a highly organized and proactive Travel & Site Administrator to support the day-to-day administrative and workforce logistics functions at one of our project sites. This is a site-based position operating on a FIFO rotational schedule, requiring close collaboration with project management, employees, contractors, and corporate support teams to ensure the efficient coordination of travel, accommodations, workforce movements, and site administration. The Travel & Site Administrator is responsible for coordinating employee and contractor travel, maintaining site personnel records, administering camp accommodations, and providing general administrative support to the project team. This role plays a critical part in ensuring employees arrive safely, are properly onboarded, and that site operations are supported through accurate documentation and effective communication. All employees are expected to promote and adhere to The JDS Way: Accept No Mediocrity Conduct Business Professionally, Ethically, and Practically True to Our Word Uphold the Highest Standards of Leadership, Teamwork, and Accountability Maintain Open and Honest Communication Ensure No Harm to People, the Environment, Assets, or Reputation

Requirements

Highly organized and proactive
Experience in administrative and workforce logistics functions
Ability to collaborate with project management, employees, contractors, and corporate support teams
Proficiency in coordinating travel, accommodations, and workforce movements
Experience in maintaining site personnel records
Experience in administering camp accommodations
General administrative support skills
Ability to ensure employees arrive safely and are properly onboarded
Skills in accurate documentation and effective communication
Adherence to The JDS Way principles: Accept No Mediocrity, Conduct Business Professionally, Ethically, and Practically, True to Our Word, Uphold the Highest Standards of Leadership, Teamwork, and Accountability, Maintain Open and Honest Communication, Ensure No Harm to People, the Environment, Assets, or Reputation.

Responsibilities

Coordinate all employee and contractor travel, including flights, ground transportation, charter bookings, and accommodations.
Prepare and distribute travel itineraries while ensuring employees receive all required travel and site information.
Monitor travel changes and respond promptly to schedule disruptions or operational requirements.
Liaise with travel providers, camp operators, hotels, and transportation vendors to ensure seamless logistics.
Coordinate camp accommodations and room assignments for project personnel.
Maintain current site rosters and daily personnel movement reports.
Coordinate courier services, incoming deliveries, and general office logistics.
Serve as a primary point of contact for travel and administrative inquiries from employees and contractors.
Ensure confidential employee and company information is handled professionally and securely.
Support continuous improvement initiatives within site administration processes.