Site Administrator

Barminco Mining Services USA LLC•Reno, NV

1d•Onsite

About The Position

Barminco Mining Services USA has an exciting opportunity for a highly organized and detail-oriented Site Administrator to join our team at a project location 65 miles outside of Elko, Nevada. Reporting to the Project Manager, the successful candidate will be responsible for data management, administrative tasks, and assisting site operations with precision. The ideal candidate will bring advanced data entry expertise and technical proficiency in Microsoft Access, Excel, Outlook, and related systems to manage databases and facilitate smooth site processes.

Requirements

Minimum of 5 years in an administrative role with technical responsibilities
Strong proficiency in database systems, such as the entire MS Office Suite (Word, Excel, Outlook, Access).
Exceptional organizational, planning, and multitasking abilities, with a strong capacity to prioritize in a fast-paced environment.
Meticulous attention to detail, ensuring accuracy in data entry and database management.
Effective communication and interpersonal skills, with the ability to coordinate across diverse teams and departments.
Demonstrated discretion in handling confidential information, meeting privacy and compliance requirements.
Flexibility to take on additional projects as needed and adaptability to new software tools and updates.
Ability to work independently with minimal supervision, and collaboratively within a cross-cultural team environment

Nice To Haves

Diploma in Technical Office Administration or a related field is preferred.
Experience working with MINREP preferred.

Responsibilities

Accurately enter daily production data and worked hours into MINREP and contract records, ensuring precision in data entries.
Manage and update the MINREP database, including contract items, headings, and trucking distances, to maintain data integrity and accuracy.
Assist with maintaining employee files and databases, promptly updating leave records, rosters, and other personnel information.
Coordinate logistics for site operations, including booking flights and accommodations for employees and subcontractors.
Support the bi-weekly payroll process by managing the employee roster and entering data into the time and attendance system accurately.
Maintain an organized office filing system, ensuring timely distribution and accessibility of correspondence.
Liaise with HR and client representatives for new employee project clearances and coordinate the onboarding and induction processes.
Serve as the primary point of contact for client and employee inquiries, fostering effective communication with all stakeholders.
Adhere to confidentiality and compliance standards in handling sensitive information, in line with legislation and company policies.