Site & Office Administrator
About The Position
Be part of something bigger in the North. At Advanced Medical Solutions, we don’t just support healthcare — we deliver critical services to communities across Northern Canada. From air ambulance to community paramedicine, our work matters, and so do the people behind it. We’re looking for someone who thrives in a hands-on, fast-moving environment to join our Yellowknife headquarters and support both office operations and frontline logistics. This is a role for someone who enjoys variety, takes initiative, and wants to be part of a team that keeps things running. This is a full-time, in-person role (37.5 hours/week) based at our Yellowknife headquarters near the airport. We’re also open to flexibility in scheduling for the right candidate. If you’re looking for something slightly reduced or structured differently, we’re happy to have that conversation — there is plenty of meaningful work to shape this role.
Requirements
- 1–3 years of experience in administration, operations, or a similar role
- Strong organizational and time management skills
- Comfort using Microsoft Office (Outlook, Excel, Word)
- A valid driver’s license (required)
- A willingness to jump in and help wherever needed
Nice To Haves
- Experience in logistics, healthcare, or operational environments
Responsibilities
- Managing day-to-day administrative tasks including filing, data entry, reporting, and organizing records
- Keeping the office clean, organized, stocked, and ready for staff and visitors
- Greeting visitors, welcoming new hires, and supporting meetings and in-office coordination
- Coordinating safety meetings and maintaining safety documentation
- Collecting and tracking inspections across AMS locations
- Supporting mask fit testing, training provided
- Assisting with onboarding logistics, uniforms, and orientation support
- Supporting HR presence in the office, including helping greet and welcome new hires
- Possibly supporting timesheet coordination and basic administrative tracking
- Assisting with internal communications and helping maintain a positive employee experience
- Supporting company social media accounts and assisting with promotional initiatives
- Ordering and distributing promotional items
- Coordinating vehicle maintenance and supporting fleet logistics
- Running errands, including airport pickups, supply runs, and general support
- Supporting crew housing including stocking, checks, and coordination
Benefits
- Supportive, team-oriented group
- Exposure to both office and operational environments
- Trusted, valued, and relied on role
- Unique lifestyle and community of Yellowknife
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
