Travel Coordinator

SouthEast Alaska Regional Health Consortium•Juneau, AK

13d•Onsite

About The Position

Support the organization by providing travel services for all SEARHC employees in assigned location. This position provides back-up to the other Travel Coordinators as well as additional administrative support as needed. SEARHC is a non-profit health consortium which serves the health interests of the residents of Southeast Alaska. We see our employees as our strongest assets. It is our priority to further their development and our organization by aiding in their professional advancement. Working at SEARHC is more than a job, it’s a fulfilling career.

Requirements

High School Diploma or GED – required
One year experience processing travel arrangements/working in travel industry - required
2 years of general office experience; or an equivalent combination of education and experience - required
One year of data entry experience - required
Knowledge of Microsoft Excel and Microsoft Word
Federal Laws regarding travel expenses and reimbursement
Travel industry resources, geographic locations in Alaska and within the United States
Skills in problem solving
Attention to detail and to proof work for accuracy
Excellent customer service skills in dealing with internal and external vendors and customers
Ability to Multitask in a busy office setting
Make sound judgments to ensure travel decisions are made on a timely and fiscally responsible basis.
Work under time limitations

Nice To Haves

Medical Terminology (college course) or 6 months experience in a health care setting - preferred
Two years of working with the c-suite – preferred

Responsibilities

Coordinates staff travel arrangements for SEARHC staff at assigned locations.
Ensures proper approval obtained before processing any travel.
Works closely with SEARHC staff to process travel orders in a timely manner.
Researches and ensures the most cost-effective travel arrangements are made by using internet and/or other computer resources.
Coordinates air or ferry, hotel, and car reservations for staff travel.
Calculates advance per diem for staff travel and processes through Accounts Payable for traveler.
Processes and reconciles travel orders for final per diem payment.
Maintains logs and reconciles outstanding travel advances.
Tracks cancellations and rescheduling of travel.
Tracks and maintains travel log of staff from/to villages, Sitka, Juneau, ANMC, and outside of Alaska.
Reconciles monthly P-card statement and attach appropriate documentation to support payment of charges.
Arranges air charter transport to meet staff needs.
Provides back-up coverage for other Travel Coordinator if that Coordinator is out of the office.
Provides additional administrative support as needed.