Trauma Registrar (Coding/ICD10 experience required) - Days

Vanderbilt University Medical Center•Nashville, TN

11h

About The Position

The Trauma Registrar collects, abstracts, enters, and maintains trauma patient information in Vanderbilt University Medical Center’s NTRACS Trauma Registry. The role includes reviewing records and completing abstraction of pre-hospital care, emergency department summaries, diagnoses, procedures, and discharge information. The registrar assigns ICD-10-CM, ICD-10-PCS, and AIS codes and supports data integrity, reporting, and data presentation. The position supports trauma registry requirements for Level I Trauma Center verification and reporting to the State of Tennessee, the National Trauma Data Bank, the Trauma Quality Improvement Program, and the American College of Surgeons Committee on Trauma. The registrar collaborates with physicians, nurses, managers, process improvement staff, and research coordinators to support accurate data, quality improvement, and regulatory reporting. The schedule is Monday through Friday during standard business hours, full-time at 40 hours per week. The anticipated start date is November 2026.

Requirements

At least 1 year of relevant work experience.
High school diploma or GED.
Experience with medical record review, data abstraction, and medical terminology.
Knowledge of ICD-10 coding and healthcare documentation standards.
Strong computer skills and attention to detail.

Nice To Haves

AIS (Abbreviated Injury Scale) training and/or certification.
Knowledge of anatomy and physiology.
Experience using Epic electronic medical record systems.
Previous trauma registry or trauma program experience.

Responsibilities

Collect, abstract, and enter trauma patient information into the NTRACS Trauma Registry, including more than 300 data points for trauma patients admitted to VUMC and MCJCH.
Review medical records for accuracy, completeness, and compliance with reporting standards.
Determine whether patients meet registry entry criteria and complete abstraction and data entry within quality-measure and discharge timelines.
Code diagnoses and hospital procedures using ICD-10 and enter the information into the Trauma Registry.
Assign and validate ICD-10-CM, ICD-10-PCS, AIS codes, and other required injury-related data elements.
Manage data integrity, reports, and data presentation.
Submit trauma data to registries, databanks, and other Level I Trauma Centers.
Communicate with department staff, including physicians, managers, nursing staff, process improvement staff, and research coordinators.
Validate 5–10% of registry data entry, track inconsistencies, and educate coworkers as needed.
Maintain knowledge of current trends and developments by completing monthly TQIP quizzes and reports, attending TQIP Open Forum webinars, and participating in registry-specific coursework, continuing education, meetings, and activities.