Trauma Registrar - Level III Trauma (Coding/ICD-10 experience required) - Remote (Days)

Vanderbilt University Medical Center•Lebanon, TN

14h•Remote

About The Position

The Trauma Registrar collects, abstracts, reviews, and enters trauma patient information into Vanderbilt University Medical Center’s NTRACS Trauma Registry. The role includes completing accurate abstraction of pre-hospital care, emergency department summaries, diagnoses, procedures, and discharge information, as well as assigning ICD-10-CM, ICD-10-PCS, and AIS codes. The registrar supports trauma registry requirements for state and national reporting and verification, including the National Trauma Data Bank, Trauma Quality Improvement Program, and American College of Surgeons Committee on Trauma. The position supports trauma data integrity, reporting, performance improvement, and regulatory compliance. The registrar collaborates with physicians, managers, nursing staff, process-improvement personnel, and research coordinators; participates in validation and education activities; and maintains current knowledge through quizzes, webinars, coursework, continuing education, and meetings. The schedule is Monday through Friday during standard business hours, full time at 40 hours per week. The anticipated start date is November 2026.

Requirements

High school diploma or GED.
One year of relevant work experience.
Experience with medical record review, data abstraction, and medical terminology.
Knowledge of ICD-10 coding and healthcare documentation standards.
Strong computer skills and attention to detail.

Nice To Haves

AIS (Abbreviated Injury Scale) training and/or certification.
Knowledge of anatomy and physiology.
Experience using Epic electronic medical record (EMR) systems.
Previous trauma registry or trauma program experience.

Responsibilities

Collect, abstract, and enter trauma patient data into the NTRACS Trauma Registry, including more than 300 data points for trauma patients admitted to VUMC and MCJCH.
Review medical records for accuracy, completeness, and compliance with reporting standards.
Determine patient eligibility for registry entry and complete abstraction and data entry within applicable quality-measure and discharge timelines.
Assign and validate ICD-10-CM and ICD-10-PCS codes, AIS codes, and other required injury-related data elements.
Abstract pre-hospital care, emergency department summaries, diagnoses, procedures, and discharge information.
Maintain data integrity and produce reports and data presentations.
Submit trauma data to registries, databanks, and other Level I Trauma Centers.
Communicate with physicians, managers, nursing staff, process-improvement personnel, and research coordinators.
Validate 5–10% of registry data entry, track inconsistencies, and educate coworkers as needed.
Participate in monthly TQIP quizzes and reports, TQIP Open Forum webinars, registry-specific coursework, continuing education, meetings, and activities.