Transmission Project Coordinator

WESTWOOD PROFESSIONAL SERVICES INC•Lake Mary, FL

61d

About The Position

Westwood Professional Services, Inc. is seeking an ambitious and talented Transmission Project Coordinator to support its power delivery business and transmission service group. The role works cross-functionally with project managers, finance, engineering teams, and subconsultants, and offers an opportunity to develop from project controls into project management, client account management, and future business development. The coordinator develops, maintains, and manages project control systems covering cost, schedule, risk, reporting, and document management. The role helps ensure project managers and leadership have timely, accurate, integrated information for decision-making. It also supports project financial and schedule tracking, invoicing and collections, documentation, compliance, reporting, client meetings, and subconsultant coordination.

Requirements

Bachelor’s or associate degree in engineering, construction management, finance, or a related field.
Experience with project management tools such as Primavera P6, MS Project, Excel, or Power BI.
Understanding of cost forecasting, scheduling logic, and risk management.
Ability to manage multiple priorities, meet deadlines, and communicate effectively across teams.
Strong attention to detail and organizational skills.

Responsibilities

Use established project systems and processes, including Vantagepoint, PowerBI, IronClad, and Avetta.
Support accounts receivable collections and electronic invoicing.
Support the development, monitoring, and maintenance of budgets and forecasts, including tracking actual versus planned spending.
Support the development, monitoring, and maintenance of project schedules, including tracking actual versus planned progress.
Develop consolidated monthly and weekly project reports.
Manage project documentation, including contracts, change orders, incoming documents, and outgoing deliverables; maintain version control and audit-ready records.
Ensure project controls standards, templates, and processes are followed, and support project managers in reviewing compliance.
Support client meetings by preparing meeting minutes and action item notes at the project manager’s request.
Support subconsultant management, including onboarding, project progress, risk management, and compliance with Westwood requirements.
Collaborate with department management to develop, evaluate, and implement policies and procedures reflecting engineering best practices.