Supervisor, Transmission Project Coordinator

Western Farmers Electric Cooperative•Anadarko, OK

About The Position

Under the general supervision of the Manager, Transmission & Distribution (T&D) Engineering, the Supervisor, Transmission Project Coordinator is a working supervisor who manages projects in addition to supervising Transmission Project Coordinators (I, II, and III), a Project Documents Coordinator, a Drafter, and contracted project coordinators. The position plans, organizes, manages, and documents transmission line, switch station, substation, and related projects, while improving procedures to ensure compliance with industry material standards, particularly Rural Utilities Service (RUS) requirements. The supervisor provides oversight throughout project evaluation, approval, bidding, selection, construction, reconciliation, and close-out. Responsibilities include obtaining required permissions and approvals before construction; ensuring documentation is complete; estimating, tracking, and monitoring material and labor costs and project budgets; and communicating project requirements, timelines, materials, issues, changes, progress, and costs. The role coordinates closely with T&D Engineering, Financial Services, Procurement Services, other WFEC staff and management, Member Cooperatives, consultants, contractors, and RUS personnel. The supervisor may present to WFEC senior management, the Board of Directors, committees, and the Capital Review Team, and facilitates a monthly meeting with T&D Engineering and interested WFEC staff. The position leads staff to follow project procedures and standards, supports employee development and performance management, and assists the Department Manager with oversight of daily department operations. The work may require more than 40 hours per week and travel on short notice. This is a safety-sensitive position.

Requirements

Bachelor's degree in project management, engineering technology, or a related field.
Ten years of professional project management experience, including planning, scheduling, and coordination.
At least five years of project management experience in an electric utility environment.
Experience coordinating and supervising project staff.
Current driver's license.
Must have or obtain Project Management Professional certification or equivalent, or a Professional Engineer license, within five years of hire.
Ability to read, analyze, and interpret technical journals, financial reports, and legal documents, and to respond effectively in writing and orally to inquiries from employees, regulatory agencies, and outside entities.
Ability to calculate figures and amounts, and apply basic algebra and geometry.
Ability to define problems, collect data, establish facts, draw valid conclusions, and interpret technical instructions in mathematical or diagram form while dealing with abstract and concrete variables.
Experience using Microsoft Office Suite, project management software, and applicable PeopleSoft applications.
Ability to meet the stated physical and environmental requirements of the position.

Nice To Haves

Experience using project tracking and management software.

Responsibilities

Manage and coordinate WFEC and contracted project personnel in planning, organizing, and coordinating transmission line, switch station, and substation projects.
Coordinate with WFEC departments, Member Cooperative personnel, engineering consultants, and construction firms throughout construction to support project completion and compliance with WFEC procedures, RUS requirements, industry standards, and lending requirements.
Evaluate proposed construction projects from site selection through completion, address Member Cooperative needs, and follow WFEC procedures for Board approval and project oversight.
Review project plans, proposed resources, materials, standards, and implementation activities; plan for and facilitate resolution of contingencies and standards issues.
Serve as the central WFEC project contact and provide technical, contractual, and logistical advice to internal and external project personnel.
Coordinate project specifications and status with the Manager, T&D Engineering, and Transmission and Protection Engineers.
Establish, monitor, track, and close out project costs and budgets with Financial Services; report significant cost changes and revise expenditures as appropriate under WFEC procedures.
Work with Procurement Services to draft and manage consultant and vendor contracts and coordinate material requests, logistics, schedules, supply, and delivery.
Track project progress, changes, and contingencies through completion, and communicate project issues and changes as needed.
Secure environmental, right-of-way, RUS, WFEC Senior Management, and Board approvals and permissions before construction begins.
Contribute to project specifications, standards, and procedures based on industry and regulatory sources.
Assign projects to staff, adjust approved timelines to meet Member Cooperative needs, and manage projects through approval, bidding, selection, construction, reconciliation, and contract close-out.
Make presentations to the Capital Review Team, Board committees, and Board of Directors as required.
Participate in employee performance objectives, monitor employee progress, provide ongoing guidance and direction, and assist the Department Manager with daily operational oversight.