Supervisor, Transmission Project Coordinator

Western Farmers Electric Cooperative•Moore, OK

About The Position

Under the general supervision of the Manager, Transmission & Distribution (T&D) Engineering, the Supervisor, Transmission Project Coordinator is a working supervisor who manages projects as well as oversees staff. The role plans, organizes, manages, and documents new and existing transmission lines, switch stations, substations, and related projects, while improving Western Farmers Electric Cooperative (WFEC) procedures to support compliance with industry material standards, particularly Rural Utilities Service (RUS) requirements. The supervisor provides functional oversight throughout project evaluation, approval, bidding, contractor selection, construction, reconciliation, and close-out. The position secures required permissions and approvals before construction; ensures required documents are completed; and estimates, tracks, and monitors material and labor costs and project budgets. It communicates requirements, timelines, materials, issues, changes, progress, and cost information throughout each project. The role works closely with T&D Engineering, Financial Services, Procurement Services, other WFEC staff and management, Member Cooperatives, external project management and engineering consultants, contractors, and RUS personnel. It may present information to WFEC senior management, the Board of Directors, committees, and the Capital Review Team. The supervisor facilitates project progress and completion and leads subordinates in following applicable standards and procedures.

Requirements

Bachelor's degree in project management, engineering technology, or a related field.
Ten years of professional project management experience, including planning, scheduling, and coordination.
At least five years of project management experience in an electric utility environment.
Experience coordinating and supervising project staff.
Current driver's license.
Ability to read, analyze, and interpret technical journals, financial reports, and legal documents, and respond effectively in writing and orally to inquiries from employees, regulatory agencies, or outside entities.
Ability to calculate figures and amounts, apply basic algebra and geometry, define problems, collect data, establish facts, draw valid conclusions, and interpret technical instructions in mathematical or diagram form.
Experience using Microsoft Office Suite, project management software, and applicable PeopleSoft applications.
Ability to meet the position's physical and environmental requirements, with reasonable accommodations as applicable.
Ability to work a schedule that may exceed 40 hours per week and travel on short notice.

Nice To Haves

Experience using project tracking and management software is preferred.

Responsibilities

Manage and coordinate the work of Transmission Project Coordinators (I, II, and III), the Project Documents Coordinator, the Drafter, and contracted project coordinators on transmission line, switch station, and substation projects.
Coordinate with WFEC departments, engineers, Member Cooperative personnel, and contracted engineering and construction firms to facilitate project completion and compliance with WFEC procedures, RUS requirements, industry construction standards, and lending requirements.
Communicate project issues, changes, contingencies, requirements, timelines, materials, progress, and costs to relevant parties.
Evaluate proposed construction projects and make recommendations from site selection through construction completion, addressing Member Cooperative needs and WFEC approval and oversight procedures.
Review project plans, proposed resources, and implementation activities to ensure compliance with WFEC procedures, project requirements, material specifications, and standards.
Plan for and facilitate resolution of contingencies and standards issues; act as the central WFEC project contact for technical, contractual, and logistical advice.
Coordinate project specifications and status with the Manager, T&D Engineering, and Transmission and Protection Engineers.
Establish, monitor, track, and close out project budgets and costs with Financial Services; report cost information, identify significant budget risks, revise expenditures as appropriate, and ensure timely contract close-out.
Work with Procurement Services to draft and manage consultant and vendor contracts and coordinate material requests, logistics, schedules, and supply and delivery.
Track project progress, plans, changes, and contingencies through completion; secure environmental, right-of-way, RUS, senior management, and Board approvals required before construction.
Contribute to development of project specifications, standards, and procedures based on industry and regulatory sources.
Assign projects to staff according to timelines and completion needs, and modify project timelines when approved to meet Member Cooperative needs.
Manage transmission and distribution construction projects from inception through approval, bidding, selection, construction, reconciliation, and contract close-out.
Present information to the Capital Review Team, Board committees, and Board of Directors as required.
Participate in employee performance objectives, monitor performance-plan progress, guide employee development, and assist the Department Manager with daily departmental operations.
Facilitate a monthly meeting with T&D Engineering and interested WFEC staff.