Transaction Coordinator

Colliers International • Washington, DC

7d • $63,871 - $80,000 • Remote

About The Position

The Transaction Coordinator supports transaction activity across a complex multinational portfolio for a dedicated account. Working within Colliers’ Global Occupier Services platform, the role provides transaction administration, financial coordination, data management, reporting, and process support to Transaction Managers, Account Leadership, and client stakeholders. It is a central coordination point among transaction management, brokerage, lease administration, finance, project management, and client teams. The role helps ensure transactions are executed efficiently, documented accurately, and tracked consistently throughout their lifecycle, while building a foundation in occupier portfolio management, transaction processes, client service delivery, and commercial real estate operations.

Requirements

• 2–4 years of experience in commercial real estate, lease administration, project coordination, operations, procurement, finance, or corporate real estate.
• Strong Excel and reporting capabilities.
• Prior experience supporting multiple stakeholders and deadlines.
• Must be currently authorized to work in the United States on a full-time basis; the employer will not sponsor applicants for work visas.

Nice To Haves

• Experience with large enterprise clients is preferred.
• Relevant backgrounds may include Lease Administrator seeking advancement, Project Coordinator within commercial real estate, Brokerage Operations Coordinator, Corporate Real Estate Analyst, Facilities Operations Coordinator, or Business Operations Analyst interested in commercial real estate.

Responsibilities

• Support lease acquisitions, renewals, relocations, expansions, dispositions, and other transaction activities.
• Coordinate transaction milestones, critical dates, approvals, and deliverables throughout the transaction lifecycle.
• Maintain transaction records, documentation, and audit trails in client and Colliers systems; facilitate document routing, approvals, and execution tracking.
• Keep transaction files complete, organized, and compliant with client governance requirements.
• Maintain transaction pipeline reports and status trackers; update portfolio management systems and transaction databases.
• Prepare transaction summaries, executive reports, and client-facing updates; track transaction activity, portfolio changes, and critical lease events.
• Monitor data integrity and identify discrepancies requiring resolution.
• Support transaction budgeting, purchase order management, invoicing, and financial tracking.
• Assist with commission tracking, transaction closeout documentation, revenue reporting, expense and invoice reconciliation, and monitoring account financial performance metrics.
• Coordinate with Finance and Account Leadership on transaction-related financial reporting requirements.
• Serve as a day-to-day coordination resource for internal stakeholders and client contacts; schedule meetings, status reviews, governance calls, and project discussions.
• Prepare meeting materials, summaries, and supporting documentation; respond to inquiries about transaction status and reporting, and communicate updates and critical developments promptly.
• Support implementation of transaction management processes, standards, and best practices, as well as annual planning, portfolio reviews, and governance initiatives.
• Identify opportunities to improve reporting efficiency, workflow consistency, and data quality; support special projects and continuous improvement efforts.
• Partner with Transaction Managers, Account Directors, Lease Administration, Project Management, Finance, Procurement, Workplace Strategy, and Occupancy Planning teams to coordinate service delivery and help resolve issues.
• Review transaction documentation for completeness and accuracy; support compliance with client governance requirements, internal controls, and reporting protocols.
• Assist with transaction audits, quality reviews, and documentation verification; monitor critical dates and escalation items to help mitigate risk and ensure accurate reporting.

Benefits

• Employer-subsidized medical benefits, including prescription coverage, dental, and vision.
• Employer-paid basic life and AD&D insurance.
• Short-term and long-term disability coverage.
• 401(k) plan with employer match.
• 10 days of sick leave and a minimum of 15 days of vacation annually.
• 10 paid holidays and two personal flex days per calendar year.
• Paid parental leave: 12 weeks for birth parents and 4 weeks for non-birth parents, including adoptive and foster parents, after 90 days of employment.
• Annual bonus based on company and individual performance.
• Unlimited time off for certain senior-level roles.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed