Transaction Coordinator

Kidder Mathews Careers • Seattle, WA

2d • $31 - $36

About The Position

The Commercial Real Estate Brokerage Transaction Coordinator for the Dylan Simon and Jerrid Andersen Team provides administrative and transaction support to commercial real estate brokers throughout the sale and leasing transaction lifecycle. The role coordinates documentation, deadlines, approvals, communications, and transaction records to help ensure files are complete, accurate, and processed in accordance with company procedures and applicable requirements.

The Transaction Coordinator works closely with brokers, clients, property owners, tenants, buyers, sellers, escrow and title representatives, attorneys, and internal teams. The role supports transaction execution but does not negotiate business terms, provide legal advice, or replace the broker’s responsibility for client relationships and transaction decisions.

Requirements

• Bachelor’s degree in business administration preferred, or equivalent required; alternatively, a combination of education and experience.
• Two to three or more years of commercial real estate experience, or a combination of experience and education.
• Strong understanding of the commercial real estate industry, including commercial leasing, lease agreements, purchase and sale agreements, and transaction processes.
• Knowledge of commercial real estate transaction documentation, deadlines, and applicable brokerage procedures.
• Strong computer skills, including Salesforce, Google Workspace, Trello, Asana, Notion, DocuSign, and Microsoft Excel, Word, PowerPoint, and Outlook.
• Strong written communication skills, with a focus on documentation development and oversight.
• Ability to prioritize, be proactive, problem-solve, multitask, and use resources to execute tasks within a deadline-oriented environment.
• Demonstrated urgency in executing and following up on tasks and providing required information.
• Ability to speak, write, and understand English.
• Excellent communication and organizational skills.
• Ability to build relationships with clients, vendors, and internal partners.
• Ability to function in a team environment and proactively solve problems.
• High motivation and initiative.
• Willingness to pursue professional development and continual learning.
• Professional, clean, and neat appearance.
• Accuracy and attention to detail.
• Professional and customer-service-oriented approach.
• Commitment to continuous process improvement.
• Ability to partner with brokers and other internal stakeholders to coordinate activities and complete shared tasks.
• Ability to occasionally travel.
• Ability to handle confidential and sensitive information.

Nice To Haves

• Bachelor’s degree in business administration is preferred.

Responsibilities

• Coordinate transaction files for commercial real estate sales and leasing assignments from initiation through closing, execution, or other completion.
• Open transaction files and maintain complete, organized electronic records in company transaction management and document storage systems.
• Collect, review for completeness, route, and track agreements and related documents, including listing agreements, purchase and sale agreements, leases, amendments, disclosures, commission instructions, and closing documents.
• Track key dates, contingencies, due diligence periods, renewal and termination dates, signature status, and other transaction milestones; send reminders and escalate approaching deadlines.
• Coordinate document review and approvals with brokers, clients, internal reviewers, and external parties according to company procedures.
• Communicate transaction status and outstanding items to brokers and appropriate participants, following broker direction and protecting confidential information.
• For sale transactions, coordinate with escrow, title, lenders, attorneys, and other parties to help advance documents and closing requirements.
• For lease transactions, coordinate lease document completion, signature routing, amendments, commencement information, and other assigned post-execution items.
• Prepare and process commission documentation, transaction checklists, payment requests, and related records in accordance with company policies.
• Assist with compliance reviews by checking files for required documentation, signatures, approvals, and other applicable records; follow up on missing or incomplete items.
• Maintain accurate transaction data in company systems, including status updates, property and client information, key dates, and completed transaction details.
• Coordinate with brokerage operations, accounting, marketing, research, and other internal teams to obtain required information and support transaction processing.
• Provide brokers and clients with responsive, professional service while managing multiple files and competing deadlines.
• Identify recurring workflow issues and recommend improvements to transaction processes, checklists, and service practices.
• Maintain current knowledge of company transaction procedures, systems, and applicable state and local requirements relevant to assigned work.
• Perform other related duties as assigned.
• Perform other duties or projects as requested.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level