Transaction Coordinator

OPEN HOUSE GROUP•Addison, TX

8d•$40,000 - $50,000•Onsite

About The Position

Open House Realty & Investments is seeking a detail-driven Transaction Coordinator for its Dallas team. The role manages and streamlines real estate closings by creating and tracking transaction timelines, ensuring compliance with Texas Real Estate contracts, and maintaining accurate digital files. The coordinator works with agents, title companies, lenders, appraisers, clients, and other professionals to keep deadlines, documents, and contingencies on track. The position is the primary contact for transaction-related questions and supports an efficient, timely closing process. It is fully on-site at the company’s Addison, Texas office.

Requirements

At least 2 years of experience working with TREC contracts and a solid understanding of Texas real estate regulations and procedures.
Detail-oriented, with a strong commitment to accurate, high-quality work.
Ability to prioritize tasks and manage time effectively under pressure and tight deadlines.
Excellent written and verbal communication skills, including the ability to communicate clearly, professionally, and persuasively.
Strong organizational and multitasking abilities.
High-level customer service skills and a client-focused approach.
Strong analytical skills and the ability to assess situations, identify key issues, and make informed decisions.
Legally authorized to work in the United States.
Successful completion of a background check, drug screening, and motor vehicle record search is required before a final offer.

Nice To Haves

Active Texas Real Estate license highly preferred.

Responsibilities

Develop detailed timelines for each transaction, track deadlines, and follow up with relevant parties to ensure contingencies are released.
Maintain organized, compliant, complete, and up-to-date digital transaction records.
Review Texas Real Estate contracts and summarize key terms, conditions, and contingency dates.
Serve as the primary point of contact for agents throughout transactions and keep parties informed about important dates, missing documents, reminders, and file compliance status.
Build and maintain relationships with title companies, lenders, inspectors, appraisers, agents, and other third parties to support smooth closings.
Prepare transaction addenda, maintain accurate records, and share them with relevant parties.
Address questions and issues during the closing process in collaboration with agents, clients, attorneys, lenders, appraisers, and other real estate professionals.
Communicate with agents about transaction challenges and issues requiring resolution or negotiation.
Coordinate closing logistics, including the date, time, and location, and notify all involved parties.
Inform clients about utility account setup and cancellation.
Compile closing files for the Accounting Department, including documents requiring signatures, initials, or dates, and confirm commission amounts.
Close out files after closing, including changing the MLS status to closed for company listings, reviewing the file, preparing an electronic copy of the HUD, and saving the closed file in the appropriate location.
Perform additional tasks as assigned by management.