Training Program Administrator (TPA) - Fellowships

UBMD Physicians Group•Buffalo, NY

10d•$25 - $27•Onsite

About The Position

The Training Program Administrator (TPA) provides direction and day-to-day management of educational and departmental activities for pediatric fellowship training programs. The role provides administrative support to program directors and coordinates education requirements among attending physicians, fellows, institutional offices, and regulatory administrative offices. Responsibilities also include fellowship recruitment, social functions, budget review and financial processes, liaison work with UB-GME offices, and preparation and submission of reports to outside entities, including ACGME.

Requirements

High school diploma or equivalent.
Bachelor’s degree in health care administration or a related field, or equivalent, and/or three years of experience in administration and implementation within a medical or academic setting.
Knowledge of medical terminology and general office procedures.
Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
Exceptional communication skills and a professional demeanor.
Ability to proactively solve problems.

Responsibilities

Administer, coordinate, and supervise multiple pediatric fellowship programs.
Ensure fellows comply with established policies and procedures.
Manage and coordinate ACGME accreditation site visits.
Maintain web-based ACGME accreditation surveys for assigned fellowship programs.
Compile and submit reports to ACGME, the American Board of Pediatrics, the American Academy of Pediatrics, the American Association of Medical Colleges, AMA, and other professional organizations as required.
Maintain GME Track Surveys.
Document all graduate medical education training conducted.
Maintain fellowship personnel and educational records.
Develop new procedures in response to new or revised policies issued by governing agencies or program directors.
Plan, organize, and schedule new fellow orientation.
Attend meetings at UB and UPA as needed.
Implement policies developed by the divisions.
Train and supervise training program administrators within the Medical Education Division as needed.
Assemble and update recruitment packets, including brochures and printed materials, and maintain website information.
Coordinate fellowship candidate interviews with current fellows and faculty for each program.
Prepare written reports and correspondence for the Program Director.
Coordinate social functions for the Fellowship Programs.
Complete employment paperwork for fellows and submit it to the UB GME office.
Participate in budget review and financial processes.