Training Coordinator

PEOPLE TECHNOLOGY AND PROCESSES LLC•Coronado, CA

13d•$85,000 - $100,000•Onsite

About The Position

The Training Coordinator will be responsible for coordinating and scheduling various courses of instruction, managing student registration and enrollment, maintaining precise records of course requirements, and serving as the primary informational focal point for personnel seeking registration or programmatic information. This role involves monitoring training schedules, coordinating logistics for contracted courses, ensuring equipment integrity, and managing a SharePoint-based Schools Portal. The coordinator will also input, analyze, and manage training records using corporate naval education portals, extract lessons learned, monitor training budgets, and facilitate travel arrangements through the Defense Travel System (DTS).

Requirements

Possess the ability to obtain the necessary qualifications to operate the Family of Special Operations Vehicles (FOSOV) and commercial vendor vehicles in remote training environments.
Possess an active SECRET security clearance.
Possess a minimum of ten (10) years of relevant professional experience.
At least two (2) years of recent experience (within the last two years) supporting Naval Special Warfare (NSW) or similar Special Operations Forces (SOF).
Thorough understanding of the NSW Force Readiness and Training Manual (FRTM) and the Inter-Deployment Training Cycle (IDTC) training pipeline, or similar SOF readiness manuals and training pipelines.
Experience navigating and operating primary military training databases or equivalent SOF-specific training systems to process student training records and qualification histories (e.g., CeTARS, CANTRAC, ATRRS, NLEAD, JLLS).
Experience designing, managing, and maintaining administrative portals, specifically SharePoint-based school and training sites.
Experience in training logistics support, including prioritizing course rosters, coordinating specialized personnel, transporting and staging training supplies, conducting physical equipment inspections, and performing Contractor oversight.
Experience operating within the Defense Travel System (DTS) and applying Joint Travel Regulations (JTR) guidelines.
Hold, or be capable of immediately obtaining, DTS ODTA Permission Level 0 and Non-DTS Entry Agent Permission Level 5 credentials.
Experience monitoring training budgets, tracking obligations and expenditures, and drafting weekly financial status updates.
Working experience applying Naval Education and Training Professional Development or similar military instructional systems development standards to coordinate training.
Proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, and Teams).

Responsibilities

Coordinate and schedule NSW Force Readiness and Training (FTRM) required Courses of Instruction (COIs); specialized USA, USMC, and USAF COIs; and contracted COIs (to include Tactical Ground Mobility [TGM], Unmanned Aerial Systems [UAS], Unmanned Underwater Vehicles [UUV], Unmanned Surface Vehicles [USV], and First-Person View [FPV] drone systems).
Manage and execute the student registration and enrollment pipeline for six commands.
Maintain precise records of course requirements, reporting schedules, coordinating instructions, and mandatory gear lists.
Serve as the primary informational focal point for both NSW and non-NSW personnel seeking registration or programmatic info.
Monitor IDTC schedules daily and dynamically update training pathways in response to sudden operational shifts in Professional Development (PRODEV), Unit Level Training (ULT), or Tactical Ground Integration Training (TGIT) schedules.
Coordinate logistics for all Contracted COIs, compile, organize, and control the prioritization of training rosters, coordinate safety assets, to include resourcing necessary medical personnel, tactical vehicle mechanics, and vehicle requirements.
Verify equipment storage integrity, identify broken or missing assets needing immediate replacement, and monitor contracted vendors to ensure compliance.
Design, manage, and maintain the SharePoint-based Schools Portal, ensure the portal remains populated with accurate, current COI prerequisite criteria, reporting information, student rosters, and schedules.
Input, analyze, and manage training records utilizing corporate naval education portals, including Volume I & II of the Catalogue of Navy Training Courses (CANTRAC), the Corporate Enterprise Training Activity Resource System (CeTARS), the Army Training Requirements and Resources System (ATRRS), and NLEAD.
Navigate and utilize corporate enterprise training networks to ensure student registration, maintain, update, and manage the central database tracking individual qualifications across all assigned COIs.
Ensure student feedback, critiques, and After-Action Reports (AARs) are securely compiled and archived.
Extract lessons learned from completed COIs and log formal entries into the Joint Lessons Learned System (JLLS) to improve the effectiveness of training.
Monitor and track the tactical ground mobility training budget, update expenditures, obligations, projections, provide weekly status reports of budget obligations, allocations, and expenditures to the Government leadership to ensure fiscal compliance.
Complete and maintain standard Defense Travel System (DTS) training and manage and facilitate the generation of student DTS travel orders in direct support of contracted COIs.
Collect travel reports from command Department Heads and consolidate data, assist in ensuring accurate data is collected for maintenance of records, files, and documentation of expenditures.
Assist in liaising with the local commercial travel office for arrangements of travel to localities in and out of the Continental United States (CONUS).
Assist in analyzing and answering questions on completed travel orders and contacting the Personnel Support Detachment (PSD) for resolution of problems or discrepancies in computation of payment.
Perform analysis of non-liquidated travel claims to determine reasons for outstanding balances and recommend courses of action to clear the travel claims.
Perform routine maintenance on command personnel DTS profiles to ensure accuracy for address, credit card numbers, expiration dates, and bank account numbers, assist the Command Government Travel Charge Card (GTCC) Coordinator, and assist in collecting and compiling all documentation pertaining to the travel credit card program.
Run monthly reports on airline ticket refunds, returned statements, presuspension, aging analysis, transactions over $2,500.00, account renewals, new accounts, account listings, lost/stolen accounts, transaction activity, exception reports on foreign vendors, non-travel activity, authorizations/declines, credit balances, delinquencies, and ATM/cash activity exemptions for all command travel card holder accounts.