Training Administrator

AVA Law Group • Billings, MT

7d • Onsite

About The Position

AVA Law Group is seeking a Training Administrator to build and lead the firm’s training and enablement function. The role develops and maintains structured onboarding, role-based training programs, learning resources, and firmwide training compliance processes. Working with department leaders and subject matter experts, the Training Administrator turns operational knowledge into consistent, scalable learning experiences that support employee performance, operational consistency, and policy compliance across all offices.

The position owns training design, delivery, scheduling, documentation, and reporting. It includes administering the training platform in Paylocity, managing the firm’s policy library, maintaining auditable training records, and evaluating employee proficiency. This is an on-site position in Billings, Montana, with travel between office locations as needed.

Requirements

• At least 3 years of relevant experience in training, learning and development, instructional design, or process development.
• Proficiency with Microsoft Office Suite.
• Demonstrated ability to build training materials and deliver training to adult learners.
• Ability to read, comprehend, and follow written and verbal instructions.
• Willingness to travel between office locations for training as needed.
• Valid driver’s license.
• Exceptional teaching and training skills, including engaging diverse audiences and adapting delivery to different roles.
• Strong instructional and organizational ability, including translating complex processes into clear, teachable materials.
• Excellent written and verbal communication skills for training delivery, policy drafting, and cross-department collaboration.
• Comfort facilitating training and holding employees and managers accountable for completion.
• High attention to detail and strong record-keeping discipline, particularly for compliance documentation.
• Self-motivation and ability to independently build a function, from platform setup through program rollout.
• Highest level of discretion and confidentiality when handling personnel and policy information.

Nice To Haves

• Associate or bachelor’s degree in a related field.
• Experience with a learning management system or HR platform; Paylocity experience is a plus.
• Experience leading peer training, onboarding new hires, or creating instructional documentation.
• Familiarity with legal, professional services, or administrative office environments.

Responsibilities

• Design and deliver onboarding for new hires, refresher training, and update-based training across roles.
• Build and administer the firm’s training platform in Paylocity, including course setup, assignments, and completion tracking.
• Develop a structured onboarding program with deliberate, role-based training tracks.
• Create role-specific training tracks and materials in coordination with department leaders and internal subject matter experts.
• Translate firm processes and procedures into clear training materials, quick reference guides, and checklists.
• Coordinate and deliver recurring mandatory training, including facilitating sessions led by process owners.
• Manage the firm policy library, including drafting, formatting, version control, approval routing, and centralized storage.
• Maintain training compliance records and provide documented, auditable proof of completion.
• Monitor employee proficiency through practical demonstrations and evaluations, and sign off on training completion where required.
• Work with leadership to identify training gaps and develop supervisor and management programs as the function matures.
• Maintain consistency of training materials and policies across office locations.

Benefits

• Medical, dental, and vision coverage.
• Voluntary life, accident, critical illness, hospital indemnity, and short-term disability coverage.
• Vacation, sick leave, and floating holidays.
• Employee assistance program.
• Paid parental leave.
• 401(k) retirement plan.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed