Total Rewards Coordinator (5158)

Septa • Philadelphia, PA

5d • $54,054 - $67,548

About The Position

The Total Rewards Coordinator assists the Chief Total Rewards Officer and department staff with administrative operations within SEPTA’s Total Rewards department in the Human Resources Division. Duties include coordinating position descriptions and requisitions, preparing new-hire announcements and service awards, supporting tuition reimbursement, maintaining personnel files, processing new hires and employment-verification paperwork, assisting with payroll and benefits administration, and handling other departmental administrative tasks.

Requirements

• High school diploma or equivalent and at least five years of progressively responsible administrative or secretarial experience, or an equivalent combination of education and experience; one year of advanced education may count as two years of listed experience.
• Working knowledge of HRIS and payroll administration systems.
• Experience with Microsoft Office, including Excel and Word.
• Excellent verbal and written communication skills, proper grammar, accurate spelling, and strong proofreading skills.
• Critical-thinking, customer-service, and interpersonal skills.
• Ability to prioritize multiple duties simultaneously, communicate with all levels of management, and demonstrate a proactive work ethic.
• Must be authorized to work in the United States without sponsorship.

Responsibilities

• Schedule appointments and meetings, disseminate information, and assist department managers with day-to-day office tasks.
• Coordinate quarterly Service Awards, including tracking and ordering pins and distributing certificates and pins.
• Serve as the primary contact for activities related to tuition reimbursement.
• Assist with reports on driver’s-license checks, including mismatches, bad data, and errors.
• Assist with verification and completion of benefits forms.
• Maintain and file personnel records for supervisory, administrative, and management employees.
• Process SAM employee new hires and complete I-9 and E-Verify processing.
• Enter data into applicable human resources business systems.
• Read and route incoming email and mail, and file correspondence and other records.
• Respond to email and telephone inquiries requiring knowledge of Human Resources and Total Rewards office procedures.
• Compose, type, and edit memos, letters, financial and statistical reports, and statements using standard software.
• Assist Total Rewards managers with budget monitoring and related reports.
• Coordinate and prioritize departmental administrative functions, including ordering supplies, distributing clerical work, and handling confidential matters.
• Oversee weekly payroll maintenance, timesheets, and payroll adjustments.
• Provide customer service to employees by answering questions or referring them to appropriate staff.
• Support administrative functions for other Human Resources staff across the division as needed.
• Initiate procurement requests in the appropriate system and monitor them through approval.
• Perform other assigned duties and special projects.

Benefits

• Medical, prescription, dental, and vision plans with little to no employee premiums.
• Defined Benefit Pension Plan and 457B Deferred Compensation Plan.
• Paid parental leave, vacation time, and paid holidays.
• Employee wellness programs and resources.
• Tuition reimbursement.
• Eligibility for the Public Service Loan Forgiveness program.
• Free SEPTA Transportation Pass with unlimited access to SEPTA services.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED