Title Clerk / Accounts Payable Clerk

RAH SACO-CH LLC•Salem, NH

14d•$18 - $25

About The Position

The Title Clerk / Accounts Payable Clerk supports dealership operations by managing vehicle title processing, payoff administration, and accounts payable. The role ensures title and registration documents are accurate and submitted on time, and handles vendor invoices, account reconciliations, and vehicle loan and lease payoffs. The employee works with sales, finance, accounting, vendors, lenders, customers, and DMV representatives to support compliant, accurate, and efficient transactions. Strong organization, attention to detail, and the ability to manage multiple priorities are important.

Requirements

High school diploma or equivalent.
Experience in clerical, administrative, accounting, or bookkeeping roles.
Basic knowledge of vehicle titles, registrations, and related documentation.
Understanding of accounts payable processes and invoice management.
Proficiency in Microsoft Office Suite, particularly Excel and Outlook.
Strong attention to detail, organizational skills, and accuracy in data entry.

Nice To Haves

Previous experience as a Title Clerk, Accounts Payable Clerk, or in a similar dealership administrative role.
Familiarity with state DMV procedures and electronic title processing systems.
Experience using dealership management systems (DMS) and accounting software.
Knowledge of automotive dealership accounting practices.
Experience processing vehicle payoffs, lien releases, and trade-in transactions.
Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment.
Strong customer service and communication skills.

Responsibilities

Prepare, review, and process title and registration paperwork for new and used vehicle sales.
Verify ownership documents, lien releases, and customer information for accuracy and compliance.
Submit title applications and related documentation to state agencies promptly.
Track title status and resolve discrepancies with customers, lenders, and DMV offices.
Maintain organized title records for auditing and reporting.
Ensure transactions comply with state, federal, and dealership requirements.
Process vendor invoices and ensure proper coding and approval before payment.
Prepare and issue vendor and supplier payments according to established schedules.
Reconcile vendor statements and investigate discrepancies.
Maintain accounts payable records and supporting documentation.
Assist with month-end closing activities and financial reporting as assigned.
Communicate with vendors about payment inquiries and account issues.
Maintain complete and current vendor files.
Process vehicle loan and lease payoffs accurately and promptly.
Obtain payoff quotes from lenders and verify payoff amounts before funding and title transfer.
Prepare and submit payoff payments to financial institutions and lienholders.
Monitor outstanding payoffs to ensure timely completion.
Follow up with lenders to obtain lien releases, title releases, and required documentation.
Reconcile payoff transactions and maintain supporting records for audit and accounting purposes.
Coordinate with sales, finance, accounting staff, lenders, and customers to resolve payoff-related issues.
Process trade-in vehicle payoffs and maintain accurate transaction records.
Ensure payoff transactions comply with dealership policies and lender requirements.