Timekeeping & Human Resources Specialist (Hybrid)

State of Colorado•Denver, CO

2d•Hybrid

About The Position

The Colorado Department of State is hiring a Timekeeping & Human Resources Specialist for its Human Resources and Operations Unit within the Administration Division. The unit coordinates essential administrative functions, including human resources, timekeeping, benefits, recruitment, records, office and facilities management, and training. This role focuses on timekeeping and leave management administration and provides service to Department employees while supporting accurate records and a compliant work environment. The specialist serves as the Department’s primary timekeeping administrator and records-administration resource for the HR and Operations Unit, and oversees the HR team mailbox. The position also provides secondary support for leave management and benefits administration, conducts onboarding, and advises on timekeeping systems and leave-related questions. It works closely with payroll, HR staff, supervisors, and leadership to maintain accurate records and resolve discrepancies. The role requires protecting confidential and personal information, supporting accessibility compliance, and following applicable laws, rules, and Department policies. This position is open only to Colorado residents at the time of application and requires a criminal background check. The position may require travel for professional development or training, or as requested by a supervisor. The Department does not sponsor visas for employment purposes.

Requirements

Five years of relevant professional experience and/or education in a field related to the work.
Either five years of professional HR experience with timekeeping, leave, and benefits administration as the primary duty, or a combination of related education and/or relevant experience totaling five years.
For the education-and-experience option, related education must consist of successful course credits from an accredited higher education institution in communications, social sciences, human resources, business administration, or a closely related field; an unofficial transcript must be included with the application.
Applicants using education from outside the United States must provide a U.S.-equivalency assessment from a NACES educational credential evaluation service.
Colorado residency at the time of application.
Successful completion of a criminal background check.
Ability to maintain confidentiality and exercise ethical judgment.
Strong attention to detail, record-keeping, communication, organizational, coordination, planning, critical-thinking, and problem-solving skills.
Ability to learn and apply relevant policies, procedures, and regulatory requirements.
Ability to maintain professionalism, composure, and diplomacy with diverse stakeholders.
Ability to communicate in plain, inclusive language to audiences with diverse backgrounds and levels of subject-matter understanding.
Ability to work independently and collaboratively in a team environment.

Nice To Haves

Previous State service or experience related to the work assigned to the position.
Experience handling employee relations involving timekeeping, benefits, or leave administration issues.
Working knowledge of and experience with State applications such as UKG, Kronos, Benefits Solver, and CORE.
Experience with federal and state regulations and policies concerning FMLA/FAMLI, HIPAA, and Workers’ Compensation.

Responsibilities

Serve as the Department’s primary timekeeping administrator.
Administer timekeeping and leave-related processes and respond to related inquiries as a subject matter expert.
Serve as the primary resource for HR and Operations Unit records administration and oversee the HR team mailbox.
Provide secondary leave management administration support to the primary resource.
Provide secondary benefits administration support to the primary resource.
Conduct onboarding.
Ensure compliance with federal and state law, rules, and Department policy.
Work with payroll, human resources staff, supervisors, and leadership to maintain accurate records and resolve discrepancies.
Support accessibility compliance.
Maintain confidentiality of personal identifying, personnel, proprietary, and other confidential information and comply with State and Department professional conduct policies.

Benefits

Employee wellness programs and an on-site fitness center.
12 paid holidays per year, plus personal time off and sick leave.
Access to technical, leadership, and supervisory training opportunities.
Retirement plan choices through the PERA Defined Benefit Plan or PERA Defined Contribution Plan, plus optional 401(k) and 457 plans.
Medical and dental health plans.
Paid life insurance.
Automatic short-term disability coverage and optional long-term disability coverage.
Flexible schedules, flexplace/remote work, and ad-hoc arrangements.
Some positions may qualify for the Public Service Loan Forgiveness Program.
RTD Eco-pass (currently free of charge).
Secure bike room accessible to building tenants.