Timekeeping Coordinator

ABM US•Dulles, VA

19h•$31•Onsite

About The Position

ABM is hiring a Timekeeping Coordinator to support our team at Charlotte Douglas International Airport (CLT). This role is responsible for all prevailing wage and certified payroll related tasks including submittal of all required CPR related paperwork, communication with PW CPR customers as well as ABM project management staff, and ensuring that all technicians are paid the correct prevailing wage rate for every PW project. The certified payroll coordinator will work closely with the payroll administrator and PM’s in managing all PTO requests. The certified payroll coordinator will also be expected to assist in facilitating basic office administrative tasks including, but not limited to, corresponding directly with ABM Staff, new hire on-boarding, answering phones, filing, data entry, ordering supplies, payroll assistance and will perform any additional duties as directed by Management. This position reports directly to the Operations Manager and provides additional support to the Assistant Account Managers as needed. This is a fulltime, onsite role 5 days/week (Mon-Fri) at Charlotte Douglas International Airport (CLT). The pay for this role is 31.00/hr. The pay listed is the hourly range or the hourly rate for this position. A specific offer will vary based on applicant’s experience, skills, abilities, geographic location, and alignment with market data.

Requirements

Proven prevailing wage and certified payroll experience.
Knowledge of office management systems and procedures
Excellent time management skills and ability to multi-task and prioritize work
Attention to detail and problem solving skills
Excellent written and verbal communication skills
Strong organizational and planning skills
Proficient in MS Office
At least 3 years of experience in prevailing wage / certified payroll.
High school diploma or equivalent; college degree preferred

Nice To Haves

Reporting Skills
Administrative Writing Skills
Microsoft Office Skills
Analysis
Professionalism
Problem Solving
Supply Management
Inventory Control
Verbal Communication
Typing Skills
Accuracy
Multitask
Telephone Skills
Teamwork
Discretion and Judgment
Patience

Responsibilities

Assist the Operations Manager and/or Project Managers with any admin duties.
Conduct and answer phone calls/emails & door access intercom system.
Create and maintain weekly spreadsheets for processing, staffing roster, PTO accruals and trackers, seniority lists, etc.
Maintain files and documents organized for easy management access.
Complete and send off Employee change forms. HR related functions
Provide manager and employees with employee number once hired.
Schedule and assist in training/orientations for new employees as needed.
Create new employee personnel folders, and maintain all employee files.
Disposition applicants as needed. Onboard new employees
Sign employees up for Delivery, Direct Deposit, Money Network Card etc.
Complete employment verification requests.
Assist managers/HR staff with unemployment claims.
Forward Garnishments.
Create a monthly discrepancy for Anniversary pay and submit to payroll.
Assist hourly employees with any questions or concerns