Timekeeper

City of New York•New York City, NY

About The Position

The Timekeeper will monitor employee time and leave events and leave balances to ensure compliance with Citywide time and leave rules and regulations. This role involves final approval of various leave requests and other Timekeeping transactions requiring second-level approval. The Timekeeper will check for overtime, leaves, and other workflow items requiring second approval to ensure all pending requests are approved by the prescribed deadlines. They will also ensure weekly compliance regarding timesheet submissions for all employees. The position requires reviewing information from the Payroll Management System (PMS), CityTime, RMDS, and CHRMS. The Timekeeper will respond to and resolve employees' time and leave questions professionally and in a timely manner. This role processes Timekeeping Supplemental transactions in CityTime to request supplemental paychecks for employees and works closely with payroll staff in reviewing the biweekly 319 report for the release of paper checks. Responsibilities include updating and maintaining employee schedules, assignments, profiles, approver trees, organization trees, etc. in CityTime, and processing MLAs for dedicated leaves and grants. The Timekeeper will enroll new employees into the automated Timekeeping system, CityTime, and Data Collection Devices (DCD’s). They will work collaboratively with the Payroll and Personnel areas to implement solutions to day-to-day issues and project activities. The role also involves validating Last Day Worked/Last Day Paid (LDW/LDP) statements to facilitate registered leave processing and compensation for separated employees, including resignations, terminations, retirements, and seasonal balance payouts. Additionally, the Timekeeper will audit the 1100 Report aimed at reconciling outstanding timesheets and complete special projects as assigned.

Requirements

Serving permanently in the title of Clerical Associate, OR reachable on the Clerical Associate Civil Service List.
A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization.
One year of satisfactory clerical experience.
Keyboard familiarity with the ability to type at a minimum of 100 key strokes (20 words) per minute.

Responsibilities

Monitor employee time and leave events and leave balances to ensure compliance with Citywide time and leave rules and regulations.
Final approve various leave requests and other Timekeeping transactions requiring second-level approval.
Check for overtime, leaves, and other workflow items requiring second approval to ensure all pending requests are approved by the prescribed deadlines.
Ensure weekly compliance regarding timesheet submissions for all employees.
Review information from the Payroll Management System (PMS), CityTime, RMDS, and CHRMS.
Respond to and resolve employees' time and leave questions in a professional and timely manner.
Process Timekeeping Supplemental transactions in CityTime to request supplemental paychecks for employees.
Work closely with payroll staff in reviewing the biweekly 319 report for the release of paper checks.
Update and maintain employee schedules, assignments, profiles, approver trees, organization trees, etc. in CityTime.
Process MLAs for dedicated leaves and grants.
Enroll new employees into the automated Timekeeping system, CityTime, and Data Collection Devices (DCD’s).
Work collaboratively with the Payroll and Personnel areas to implement solutions to day-to-day issues and project activities.
Validate Last Day Worked/Last Day Paid (LDW/LDP) statements to facilitate registered leave processing and compensation for separated employees including resignation, termination, retirement and seasonal balance pay outs.
Audit the 1100 Report aimed at reconciling outstanding timesheets.
Complete special projects as assigned.