Time & Leave Clerk
About The Position
This position is with the Department of Veterans Affairs Northern California Health Care System (VANCHCS), Nursing Service, at the VA Mather Medical Center. The incumbent provides timekeeping and general clerical support to Nursing Service, which has more than 600 full-time equivalent staff, and performs timekeeping for over 250 employees assigned to Nursing Service at the Sacramento VA Medical Center. The position reports directly to the Administrative Officer on the service’s administrative team. The role also provides general office support and administrative and clerical assistance for Nursing Service functions, including ordering office supplies, processing delegation of authority forms, and validating data. The work involves responding to employee and facility inquiries, coordinating with units and clinics, using timekeeping software, maintaining pay and hours tracking records, advising staff on timekeeping procedures, and preparing correspondence with office software.
Requirements
- Meet the applicable federal time-in-grade requirement for GS-05: 52 weeks at GS-04 for current or former federal employees to whom the requirement applies.
- Qualify through one year of specialized experience equivalent to at least GS-04, or through the stated education or combination-of-education-and-experience alternatives.
- For the education-only qualification alternative, have four years of education above high school.
- For the combination qualification alternative, have a combination of specialized experience and education beyond the second year of undergraduate study.
- Be a U.S. citizen.
- Complete the required application steps and online assessment.
- Meet applicable background and security investigation requirements; tentatively selected applicants in testing-designated positions are subject to pre-employment urinalysis.
- Meet Selective Service registration requirements, if applicable.
- Complete the required onboarding and provide acceptable identification.
- Participate in the seasonal influenza vaccination program as a condition of employment.
- Serve a one-year probationary period.
- Demonstrate the competencies of self-management, analytical reasoning, and computer skills.
Nice To Haves
- One year of timekeeping experience.
Responsibilities
- Perform all aspects of timekeeping for more than 250 Nursing Service employees.
- Respond to employee and facility inquiries and prioritize work using judgment and knowledge of timekeeping procedures.
- Coordinate with units and clinics to record scheduling changes and collect overtime and compensatory-time slips and leave reports.
- Teach and train employees to use timekeeping software.
- Enter employee work tours, leave, and premium pay into timekeeping software in accordance with applicable rules and regulations.
- Guide managers, supervisors, and staff on timekeeping matters and provide relevant regulatory or policy information.
- Maintain tracking systems and logs for overtime, compensatory pay, premium pay, and other special pay determinations.
- Provide general office, administrative, and clerical support to Nursing Service, including ordering office supplies, processing delegation of authority forms, and validating data.
- Prepare correspondence using software such as Word, Excel, and Outlook.
- Operate office equipment such as copiers, fax machines, and telephones.
Benefits
- Comprehensive federal employee benefits package for eligible employees and their families.
- Selected applicants may qualify for credit toward annual leave accrual based on prior work or military service, subject to request and approval before appointment.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
