Time and Leave Clerk

Veterans Health Administration•Dallas, TX

6d•Onsite

About The Position

The Time and Leave Clerk maintains accurate and timely time and attendance records for Nursing Service and Sterile Processing and Decontamination employees. The position performs timekeeping duties, including posting time and attendance records, timecards, fee-basis documentation, and authorization documents associated with Nursing Service employees. The work schedule is Monday through Friday, 9:30 a.m. to 4:00 p.m.; the tour of duty may change based on service needs. This is not a virtual position.

Requirements

One year of specialized experience, or qualifying education or a combination of education and experience.
Specialized experience includes applying regulations and processes to post, enter, and correct time and attendance records and interpret leave balances in automated systems; using office automation software to produce documents, spreadsheets, and reports; communicating with staff to resolve time and leave problems; maintaining files and office records; and responding to inquiries about holiday pay, overtime, premium pay, and shift differentials.
For the education-only qualification pathway, four years of education above high school; transcript required.
For the combined education and experience pathway, a combination of specialized experience and education beyond four years of high school; transcript required.
U.S. citizenship.
Complete the application, questionnaire, and required online assessment.
Selective Service registration is required for males born after December 31, 1959.
Subject to background and security investigation; selected applicants must complete online onboarding and provide acceptable identification.
Participation in the seasonal influenza vaccination program is required for Department of Veterans Affairs Health Care Personnel.
Serve a one-year probationary period or two-year trial period, as applicable.
A transcript is required when education is used to meet qualification requirements; qualifying education must be from an accredited institution recognized by the U.S. Department of Education.
Qualified typist preferred.

Nice To Haves

Qualified typist.

Responsibilities

Post hours worked, leave taken, overtime or compensatory time worked, and tour changes; determine employee entitlement to holiday, premium, weekend, and off-tour differentials based on when hours are worked.
Obtain information or clarification to resolve time-scheduling, leave, and overtime errors.
Enter time approved by Nursing and Sterile Processing and Decontamination supervisors into the PAID system.
Explain rules and regulations concerning differential and holiday pay, holiday excused time, part-time and unscheduled hours, Title 38 and Title 5, the Family Friendly Leave Act, and advance sick or annual leave.
Ensure automated records are accepted by the PAID system and transmitted to the payroll processing center.
Provide information about leave without pay, continuation of pay, on-the-job injuries, and related timekeeping questions.
Inform the backup timekeeper about new or changed procedures and time-and-attendance issues, including leave requests and documentation for military leave, extended leave, jury duty, and part-time physicians.
Use word-processing software to create, copy, edit, store, retrieve, and print forms, memos, letters, and reports.
Establish, maintain, purge, and dispose of office files and records in accordance with regulations and procedures.