Time And Leave Clerk (OA)

Veterans Health Administration•Little Rock, AR

9d•Onsite

About The Position

This position is with the Department of Veterans Affairs Nursing Service Line in Little Rock, Arkansas. The Time and Leave Clerk serves as the primary timekeeper for the Nursing Service Line and performs functions related to maintaining time and leave records. The role applies pay and leave regulations and records employee time, leave, overtime, on-call hours, differentials, and injury-related status. It also involves maintaining records and audits, using office automation tools and databases, and supporting managers and supervisors with timekeeping guidance and training. The work is performed in an office or medical-facility setting and is primarily sedentary. The position is not virtual. The stated schedule is Monday through Friday, 7:00 a.m. to 3:30 p.m., subject to change based on facility needs. A one-year probationary period or two-year trial period may apply.

Requirements

U.S. citizenship.
Ability to type at least 40 words per minute.
One year of specialized experience equivalent to at least GS-04, including experience such as maintaining electronic records with computer applications, communicating effectively orally and in writing, and ensuring confidentiality; alternatively, qualifying education or a combination of education and experience may be used.
Experience must be documented on the resume with job title, duties, start and end month and year, and hours worked per week.
Knowledge of personnel regulations, policies and procedures, negotiated union agreements, FLSA regulations, and OWCP regulations.
Knowledge of compensation concepts, principles, and practices, including pay and leave administration and compensation flexibilities.
Interpersonal and conflict-resolution skills for contacts with employees, supervisors, payroll staff, and other groups.
Attention to detail and the ability to analyze information, evaluate alternatives, and develop solutions.
Completion of required application steps and an online assessment.
Selective Service registration for males born after December 31, 1959.
Pass a pre-employment physical evaluation and background/security investigation.
Participation in the VA seasonal influenza vaccination program.
Serve a one-year probationary period or two-year trial period if required for the appointment.

Responsibilities

Apply pay and leave regulations for Titles 5 and 38, including their separate posting and coding structures.
Post, code, and record pay and leave documents accurately for Nursing Service employees.
Keep the supervisor and alternate timekeepers informed of changes in timekeeping policies and procedures.
Use word-processing software to store and retrieve documents, manage printers, format correspondence and reports, and send and receive email.
Enter requests and authorizations for overtime, verify overtime against schedules and hours worked, and post it to electronic time and attendance reports.
Transfer on-call information from duty schedules to electronic time and attendance reports.
Ensure correct computations and remarks for overtime pay, earned differentials, and reduced on-call hours.
Develop and maintain productive relationships with internal and external contacts and address conflict constructively.
Post and record employees who are injured on duty and relieved because of the nature of the injury.
Develop records, worksheets, and procedures needed to perform timekeeping functions.
Initiate and maintain audits tracking leave, holiday status, and related information for selected employees.
Train nurse managers and supervisors on interpreting time-card entries and applying premium pays and differentials.
Use computers, software applications, databases, and automated systems to complete work.
Analyze information and issues, draw accurate conclusions, and develop solutions using logic and judgment.
Respond appropriately to the needs and capabilities of others and adjust communication approaches to different people and situations.
Perform clerical recordkeeping tasks such as filing, typing, data entry, maintaining records, taking shorthand, and completing forms.