TH Instructional Support Assistant - Laboratory Administrative Office

Stony Brook University • Stony Brook, NY

27d • Onsite

About The Position

The TH Instructional Support Assistant is a valuable member of our team, who will be responsible for administrative and quality assurance support functions for the Laboratory Administrative Office. The office centralizes Regulatory, Human Resources, Quality Assurance, Legal and Fiscal functions for the Department of Laboratories. These functions are critical for the ongoing clinical laboratory permitting processes so it may continue to act as the Clinical Laboratory for Stony Brook University Hospital. Qualified candidates will demonstrate superior patient care and possess outstanding communication skills while adhering to our high standard of excellence.

Requirements

• Associate degree or equivalent college credits.
• Competency with computer applications, e.g., Microsoft Office (word, excel and PowerPoint).
• Excellent interpersonal and written skills.

Nice To Haves

• Enrolled in Clinical Laboratory Science Program or NYSED licensed Clinical Laboratory Technician.
• Prior clinical laboratory experience or experience in an academic medical center.
• Knowledge in the laboratory regulatory agencies such as NYSED, NYSDOH CLEP, CAP, FDA, ASHI etc. regulatory agency standards. Knowledge of quality assurance functions.

Responsibilities

• Under the direction of the Laboratory Quality Systems Manager, complete the Excel spreadsheets crosswalks comparing the most current CAP and NYS DOH CLEP checklists (common and general) to the previous checklists noting the new additions/revisions and the necessary policy/procedural changes for implementation to meet these new/changed regulations.
• Assists the Quality Systems Manager with revisions to the Provision of Care Policies and Procedures. Facilitate updates/revisions of polices working with the appropriate contact person as needed. Identifying any updates/revisions to be discussed and approved during Administrative Policy and Procedure Committee meetings monthly.
• Under the direction of the Laboratory Quality Systems Manager, assists in coordination of the Mock Inspection program in all laboratories to insure all labs are in compliance with NYS DOH Standards and CAP checklists. This is key to ongoing preparation for laboratory inspections and to the maintenance of compliance with the most current standards and regulations.
• Sorting and distribution of inter-office mail.
• Tracks and files all personnel documents e.g., licensures, performance programs, evaluations per established SBUH Policies & Procedures.
• Assist with the preparation of various reports, presentation for the Laboratory Administrative Office.
• Performs other office support and administrative duties as assigned.

Benefits

• Verification of degree (e.g., diploma or official transcript) is required for this role.
• Resume/CV should be included with the online application.
• Stony Brook Medicine is a smoke free environment. Smoking is strictly prohibited anywhere on campus, including parking lots and outdoor areas on the premises.
• All Hospital positions maybe subject to changes in pass days and shifts as necessary.
• This position may require the wearing of respiratory protection, which may prohibit the wearing of facial hair.
• This function/position maybe designated as “essential.” This means that when the Hospital is faced with an institutional emergency, employees in such positions may be required to remain at their work location or to report to work to protect, recover, and continue operations at Stony Brook Medicine, Stony Brook University Hospital and related facilities.
• Successfully complete pre-employment physical examination and obtain medical clearance from Stony Brook Medicine's Employee Health Services
• Complete electronic reference check with a minimum of three (3) professional references.
• Successfully complete a 4 panel drug screen
• Meet Regulatory Requirements for pre employment screenings.
• Provide a copy of any required New York State license(s)/certificate(s).
• Failure to comply with any of the above requirements could result in a delayed start date and/or revocation of the employment offer.
• The hiring department will be responsible for any fee incurred for examination.
• Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning, and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.
• If you need a disability-related accommodation, please call the University Office of Equity and Access at [phone].
• In accordance with the Title II Crime Awareness and Security Act a copy of our crime statistics can be viewed here.
• Visit our WHY WORK HERE page to learn about the total rewards we offer.
• Stony Brook University Hospital, consistent with our shared core values and our intent to achieve excellence, remains dedicated to supporting healthier and more resilient communities, both locally and globally.

What This Job Offers

• Career Level: Entry Level
• Education Level: Associate degree