Temporary Receptionist

WithumSmith+Brown•Boston, MA

2d•Onsite

About The Position

Withum is seeking a Temporary Receptionist/Administrative Assistant to support the day-to-day office needs of its Boston, Massachusetts office. The position is on site five days per week from November 30, 2026 through February 12, 2027, at a rate of $28 per hour. The receptionist interacts with employees, visitors, and vendors and works under the direction of the Office Manager to support client service professionals. The role includes opening and preparing the office and reception area, welcoming and directing visitors, answering and routing calls, scheduling meeting spaces, managing mail and shipments, maintaining supplies and shared spaces, assisting with meetings and office events, and providing general administrative support. Withum describes its workplace as offering opportunities for growth, exposure to different industries, learning new skills, and collaboration with diverse teams. The company also offers a competitive benefits package and a bonus program for eligible roles, based on individual and firm performance. This is an equal opportunity employer.

Requirements

Advanced Microsoft Office skills.
Strong verbal and written communication skills.
High attention to detail and time management skills.
Excellent organizational skills and the ability to think proactively and prioritize work.
Desire and ability to work in a team environment.
Ability to lift or carry up to 10 pounds.
Ability to kneel, reach over the shoulder or head, and use a step stool to place wall postings.

Nice To Haves

One year of administrative experience preferred.
One to two years of experience in a professional services work environment preferred.

Responsibilities

Open the office each morning and prepare the reception area, including reviewing the boardroom calendar and preparing for scheduled meetings.
Greet clients, vendors, and visitors professionally and escort them to the appropriate conference room.
Answer incoming calls through Microsoft Teams and route callers to the appropriate team member.
Schedule the boardroom and conference rooms and help manage hoteling workstation availability.
Pick up, sort, and distribute incoming mail and packages throughout the office.
Prepare and process outgoing mail and courier shipments, including UPS and FedEx.
Operate and maintain the postage machine, including completing system updates.
Monitor office inventory and order or replenish office and kitchen supplies.
Stock conference rooms and the kitchen with supplies and refreshments.
Maintain the reception area, boardroom, conference rooms, kitchen, and workstations in a clean and organized condition.
Water and care for office plants as needed.
Handle general office upkeep and report maintenance or facilities issues to the appropriate contact.
Set up and clean up client meetings, meals, and other office events.
Assist with meal ordering, including during busy season and for meetings or office events.
Provide general administrative support, including filing, scanning, and copying.
Support the Office Manager and client service professionals with additional day-to-day office needs.