Temporary Administrator - Contingent Staffing

Mobile Cooling Solutions•Katy, TX

1d•Hybrid

About The Position

Igloo Products Corp. is seeking a Temporary Administrator – Contingent Staffing to support the day-to-day administrative activities of its Contingent Workforce team. The role provides customer service to internal and external customers, tracks supplier job-order fulfillment, and matches temporary workers’ skills to business needs. It supports staffing operations through timekeeping and data integrity, contingent-worker onboarding, reporting, compliance, and continuous improvement.

Requirements

Hands-on experience with Kronos or electronic timekeeping systems, including time and attendance reconciliation, data entry, and coordination to maintain payroll integrity.
Experience onboarding temporary workers, tracking work-hour compliance, and managing supplier or agency relationships.
Ability to maintain accurate databases, track Do Not Return records, file documentation, and handle routine HR administrative tasks.
Ability to compile daily metric reports, labor cost efficiency data, and contingent workforce statistics for management.
Understanding of supplier contract terms, labor compliance regulations, and standardized company policies.
Proactive problem-solving skills, including anticipating staffing shortages and deploying alternative strategies.
Ability to track worker capabilities and match experienced contingent staff with familiar teams, shifts, and supervisors.
Ability to collaborate with Payroll, Operations, Security, and external suppliers.
Analytical and resourceful thinking to retrieve and analyze workforce metrics.

Nice To Haves

Experience with UKG timekeeping software.

Responsibilities

Verify, reconcile, and maintain accurate job-order, fulfillment, and timekeeping data in Kronos and other timekeeping systems.
Perform daily time and attendance reconciliation and coordinate with Payroll to maintain timekeeping integrity.
Maintain labor cost efficiency data and track weekly work-hour compliance for contingent staff.
Coordinate the daily receiving and onboarding of temporary workers with supplier representatives to optimize staffing levels.
Track contingent workers’ skills, experience, and performance, and place experienced workers in familiar operational areas, shifts, and with familiar supervisors.
Update the Do Not Return (DNR) database daily and communicate changes to suppliers, management, and site security.
Produce daily metric and statistical reports for Manufacturing and Distribution leadership and prepare workforce metrics and analysis as requested.
Monitor supplier contract adherence and enforce company policy guidelines.
Identify potential staffing shortages and execute alternative fulfillment strategies.
Support cross-affiliate recruiting initiatives, special HR projects, and administrative filing tasks.
Identify opportunities to optimize HR processes, products, and the workplace environment.