Technician Accounts Payable (6 Month Contract)

Vacances Air Canada Vacations / Air Canada Rouge•Montreal, QC

18h•Hybrid

About The Position

Air Canada Vacations is looking for talented people to join our exciting and continually growing team. We are looking for innovative and dedicated professionals who have a passion for travel and the desire to bring Air Canada Vacations to the next level. We are currently recruiting for a Technician Accounts Payable who is responsible for keeping the system running smoothly by managing cash flow and paying vendors and suppliers in an accurate, efficient, timely manner and compliance with payment deadlines. Responsible to ensure that all payments are made in accordance with the contracts entered in Hotelex by Air Canada Vacations. Responsible for the calculation and analysis of all margins with respect to month end reporting. The AP specialist will have a daily, ongoing impact on financial transactions, keeping track of payments, on time and on good terms with our valued partners. OBJECTIVE OF THIS ROLE: • Support the company in optimizing its financial transactions and systems • Strengthen and grow relationships with vendors and suppliers through timely payment and in responding to their emails in a timely manner • Assist in streamlining and improving the accounts payable process • Exercise integrity and confidentiality in financial regulations

Requirements

College diploma in accounting or related field
At least two (2) years’ experience in an Accounts Payable department or equivalent.
Perfectly Bilingual (French and English)
Excellent organisational, problem solving and prioritizing skills
General Accounting knowledge
Advance computer skills (Excel, Word, Microsoft office)
Ability to work under pressure
Ability to work in a team environment, as a contributing member to attain department goal
Demonstrates initiatives and flexibility
Demonstrates judgement
Excellent communication and analytical skills
Ability to work according to priorities and meet deadlines
Ability to manage difficult situations and resolve problems quickly and efficiently
Ability to work independently
Good teamwork skills; to collaborate effectively with team members
Ability to anticipate needs and take initiative

Nice To Haves

Travel Industry knowledge would be an asset

Responsibilities

Rigorously review invoices for appropriate documentation prior to payment
Calculate, verify, reconcile and post invoices in the accounting system and proactively perform invoice payments on time as per contracts and payment deadline
Validate and ensure early booking bonus payments are made in a timely manner
Audit and validate all land contracts in order to ensure accuracy of payments
Ensure “Business Partner” payment information is accurate
Ensure charges are correctly distributed to the general ledger
Verify all hotel modifications, all internal program modifications and ensure payments / credits are made accordingly
Verify and adjust payments based on dispatch reports relating to no-shows and canceled bookings
Need to perform weekly analysis and reconciliations of accounts
Analyze all margins and ensure errors are fixed prior to month-end closing
Analyze payments made in previous months to ensure any errors are detected and if necessary, corrections are made and credits taken
Verifies that the correct sales tax rate is charged on applicable invoices
Rigorously work on Month end analysis of all travelled bookings for monthly Product Cost
Responsible for preparing and reconciling the month end report for all GL codes, number of passengers and departure dates and submitting any discrepancies to the accounts receivable dept.
Act as a source person for all suppliers and internal related queries
Reconcile supplier statements to ensure payment accuracy
Make certain that all brochure contributions are recovered in a timely manner
Report of any discrepancies to Supervisors
Responsible for the completion of measurable objectives, as agreed to with the supervisor, that will allow the department to continue to improve both processes and customer service
Handling of daily requests coming in Accounts Payables mailbox
Creating of files and storing of all documents in the mailbox
Handling of groups: Reconciliation, validating payment versus quotes and contracts, month end analysis and finalising the Product Cost
Assist Supervisors, senior financial officers as needed
Produce ad hoc analyses and perform any other related tasks requested by superiors