Accounts Payable Coordinator (6-month Contract)

Blackline Safety•Calgary, AB

4h•Hybrid

About The Position

Reporting directly to the Manager, Accounts Payable, the Accounts Payable Coordinator is responsible for ensuring vendor accounts are reconciled and paid in a timely fashion. This role oversees the end-to-end accounts payable cycle, including invoice receipt, verification, payment processing, and reconciliation. The Coordinator manages supplier relationships, resolves invoice discrepancies, and supports compliance with internal controls and audit requirements. Strong communication skills are essential for liaising with vendors and internal departments.

Requirements

Post-Secondary Diploma or Certificate in Business Administration or Accounting
Minimum 3 years of experience in a similar role, preferably in a manufacturing/technology environment.
Strong knowledge of accounting principles, accounts payable processes, and internal controls.
Understanding of A/P processing cycle
Proficiency with accounting software and ERP systems (e.g., NetSuite, SAP).
Advanced Microsoft Excel skills, including pivot tables and data analysis functions.
Excellent attention to detail and accuracy in invoice processing and reconciliations.
Strong problem-solving skills with the ability to investigate and resolve payment discrepancies.
Good organizational and time management abilities to handle multiple priorities and deadlines.
Effective communication skills, both written and verbal, for liaising with vendors and internal departments.
Ability to maintain confidentiality and handle sensitive financial information with integrity.
Team player with the ability to work independently and collaborate across functions.
Familiarity with Canadian tax regulations including GST/HST and payroll deductions.
Positive attitude, strong work ethic, and commitment to continuous learning and process improvement.

Responsibilities

Review documents for compliance and completeness against internal control procedures and requirements
Review, verify, and process invoices using the 3-way matching process
Identify non-compliant items and missing information, and investigate to obtain information to ensure compliance with internal control procedures and requirements
Determine appropriate GL, department and project coding for invoices received and ensure appropriate approval is received
Communicate with suppliers and internal managers and purchasing to clarify information and resolve disputes, escalating where required
Validate invoices against supporting documentation to ensure accuracy and completeness
Reconciliation of corporate credit cards to supporting documentation for monthly processing
Verify employee expense reports in accordance with company policies
Process payments, including the electronic fund transfers, ACH, wires and cheques
Other duties as assigned