Technical Operations Administrator I

Groundwater and Environmental Svcs.•Wall Township, NJ

2d•Onsite

About The Position

Groundwater & Environmental Services, Inc. (GES) is seeking a Technical Operations Administrator to support environmental remediation projects and the Wall Township, New Jersey office. This is a full-time, in-office position Monday through Friday, 8:00 a.m. to 5:00 p.m. The role provides local office administration and company-wide administrative support, and requires a willingness to learn new skills and provide varied support to the local project team. Local office duties include coordinating lab couriers and managing coolers; handling deliveries and assisting visitors; maintaining conference rooms, kitchen supplies, coffee, snacks, and office inventory; helping prepare meetings and arrange meals; coordinating and tracking waste and survey subcontractors; and supporting office morale events and other administrative needs. Company-wide responsibilities include processing and submitting environmental reports, uploading deliverables to databases, processing accounts payable, reviewing timesheets, and responding to requests sent to the administrative team’s general email inbox. GES describes itself as an environmental consulting, engineering, compliance, and technical field services provider serving clients across diverse market sectors. The company states that diversity and inclusion are critical to its success and that it provides equal employment opportunities without regard to protected characteristics.

Requirements

High school diploma or equivalent.
Proficiency in Microsoft Office.
Ability to work in a variety of databases.
Strong customer service skills.
Ability to multitask.

Nice To Haves

Three to five years of administrative support experience preferred.
Proficiency in Microsoft Teams preferred.

Responsibilities

Coordinate with laboratory couriers and manage coolers.
Handle office deliveries and assist office visitors.
Keep conference rooms and the kitchen stocked, and replenish coffee and snacks.
Assist with meeting preparation and order breakfasts or lunches as needed.
Maintain office supply inventory.
Coordinate and track waste and survey subcontractors.
Decorate the office for holidays and morale events.
Perform other administrative tasks to support the local office.
Process and submit environmental reports as part of the company-wide administrative team.
Upload deliverables into databases.
Process accounts payable.
Review timesheets.
Respond to requests submitted through the administrative team’s general email box.
Learn new skills and provide varied support to the local project team.