Technical Coordinator - Montreal

Groupe Mach•Montreal, QC

5d•Onsite

About The Position

Our Operations team in Montreal is expanding, and we are looking for passionate talents to join our adventure! Being part of the MACH team means joining a team of over 450 members. We work every day to apply our expertise to real estate and our clients. For 25 years, MACH has been building projects designed to have a lasting, impactful, and meaningful influence on cities and neighborhoods; on the lives of residents, users, and visitors. In Canada, MACH ranks among the largest real estate owners. It stands out with a portfolio of over 45 million square feet, including several iconic landmarks in the Quebec urban landscape: the Sun Life Building, the CIBC Tower, the Place Victoria Tower, the Quartier des Lumières site, and the Telus Building in Quebec City. JOIN A TEAM OF PROFESSIONALS AND WORK IN A HEALTHY ENVIRONMENT!

Requirements

Hold a Certificate or AEC (Attestation of College Studies) in project management or technical coordination;
Have a minimum of one (1) year of experience in a similar role;
Be proficient in Microsoft Office;

Nice To Haves

knowledge of Yardi accounting systems is an asset.

Responsibilities

Maintain and periodically update various building records (BOMA, asbestos, fire system maintenance, PMU binder, FM insurance, energy tracking, technicians’ hours, etc.);
Collaborate with technicians to ensure work orders are properly closed according to best practices;
Optimize the Facility Manager system (Yardi);
Ensure the Facility Manager system (Yardi) is continuously kept up to date;
Produce periodic reports on Yardi usage by the operations team;
Act as the main point of contact for requests related to the Facility Manager system (Yardi), and liaise with the IT team to follow up on requests;
Collaborate on national tenders and act as the point of contact for preparing tender documents;
Follow up on inspection reports with property managers;
Assist in the development of a comprehensive building dashboard;
Participate in monthly property visits with the management team and assist in drafting visit reports;
Coordinate with the alarm monitoring center for after-hours and weekend calls, as well as for any modifications or additions;
Support technical supervisors in coordinating technicians’ vacation and personal leave requests, as well as managing overtime and premiums;
Prepare summaries of technicians’ expense reports and the use of Mach vehicles;
Coordinate uniform distribution across the entire MACH Group;
Perform any other related duties.