Technical Project Coordinator

WesTech Engineering•Salt Lake City, UT

16h•Hybrid

About The Position

The Technical Project Coordinator provides day-to-day coordination support for active engineering, procurement, construction, and commissioning projects. Working closely with Project Managers and cross-functional teams, this role coordinates and controls project documentation workflows — including transmittals, submittals, and version control — ensuring project records are accurate, complete, and submitted in accordance with contractual requirements through project closeout and final handover. Candidates for this position may be required to pass pre-employment and periodic screenings, including background checks, drug and alcohol tests, or other necessary assessments.

Requirements

High school diploma or equivalent.
Generally five (5) years of experience supporting project coordination, technical documentation, or document control activities within an engineering, construction, industrial, or project-based environment.
Proficiency in Bluebeam, SharePoint, and Microsoft Office (OneNote, Loop, PowerPoint, Lists).
Experience with project documentation management, transmittal tracking, and submittal coordination within an engineering, procurement, construction, or design-build environment (EP, EPC, EPCm, EPCmx).
Demonstrated ability to manage multiple document sets simultaneously across engineering, procurement, construction, and commissioning functions.
Ability to apply document naming conventions, revision numbering, and version tracking requirements consistently across varied project types and delivery models.
Effective communication skills to coordinate directly with engineers, procurement leads, construction teams, and commissioning personnel on documentation matters.
Ability to work independently within defined direction, identify potential issues, and escalate appropriately to the Project Manager or functional lead.
Ability to prioritize competing deadlines and manage time-sensitive deliverables across multiple active projects.
Strong attention to detail and ability to perform quality checks on technical documentation prior to submission.

Nice To Haves

Familiarity with customer data management portals or project information management systems used by utility or industrial clients.
Experience with Concur expense reporting and Business Central or similar ERP platforms.
Familiarity with ICxA ICA-003 and documentation expectations within the ICA Global Commissioning Standard.
Experience supporting commissioning documentation packages, punch list record management, or project closeout compilation.
Familiarity with CII Advanced Work Packaging (AWP) methodology and associated documentation for Engineering, Construction, and Installation Work Packages.
Exposure to OEM equipment documentation practices in industrial, water, or wastewater project environments.

Responsibilities

Coordinate documentation workflows across engineering, procurement, construction, and commissioning teams to support project execution
Track document readiness, reviews, approvals, and submissions, flagging risks, gaps, and delays to the Project Manager
Prepare, format, and submit customer deliverables, including managing transmittals, submittals, and related logs
Maintain organized, up-to-date project records, version histories, and file structures in SharePoint, Bluebeam, and customer portals
Follow up on open documentation action items to support timely resolution and clear cross-functional handoffs
Support procurement, construction, and commissioning documentation, including vendor submittals, RFIs, punch lists, and turnover packages
Prepare documentation status summaries, meeting materials, and project records updates to support team and leadership communication
Assist with project closeout by coordinating final documentation, commissioning packages, warranty records, and record handover

Benefits

Competitive salary and performance-based annual bonuses.
Dollar for dollar 401K match of 6%.
Flexible work hours, hybrid schedules with remote work options.
Comprehensive health and wellness benefits package with an onsite and virtual medical facility
Company HSA contribution
Paid Parental Leave
Employee Assistance Program
Company-paid Life Insurance, Accidental Death and Dismemberment, and Long-term Disability.
PTO plan and Paid Holidays.
Tuition Reimbursement.
Company celebrations, summer parties, volunteer opportunities, games, prize drawings, and more!