Technical Administrative Assistant (Bilingual Japanese)

Toyo Tires

8d•Onsite

About The Position

Toyo Tire Holdings of Americas, Inc is looking to hire a Technical Administrative Assistant who is bilingual Japanese. The Technical Administrative Assistant will support both the Tire Testing and Tire Development teams in helping them with translation, interpretation, daily administrative tasks, as well as managing the purchasing and ordering activities for the department. This position will report to the head of the R&D department which is located in White, Georgia.

Requirements

Advanced proficiency with Microsoft Office (Excel, Outlook, PowerPoint, and Word)
Communication skill (oral & written) skill with outside vendors or department.
Management skill for each task progress
Knowledge of document processing, department support, managing files and records, and designing forms
Communication skills (oral & written) in Japanese and English
Ability to uphold discretion and maintain confidentiality.
Superior analytical, interpersonal, organizational, and time management skills.
Ability to follow Company policies and safety guidelines/procedures.
Bachelor’s degree preferred, minimum of 3 years’ experience in an administrative role.
Fluent in both English and Japanese languages. With the ability of crafting articulate and succinct communications in both Japanese and English. Proficient in delivering information effectively during individual and small group interactions with organization members, using both Japanese and English languages.

Responsibilities

Provide daily administrative support to TTHA R&D Department to include: Prepare travel arrangements for R&D personnel and visiting members. Arrange appointments/meetings for both internal and external personnel/customers. Greet guests, handle incoming and screened phone calls, address regular inquiries for information, and record meeting notes as necessary. Maintain hard and electronic office files and records. Maintain office inventory and stocks of office/testing room supplies. Assist the supervisor to monitor and record expenditure/disbursement of funds.
Provide support Tire Development team and Tire Testing team to include: Support 3rd party tire testing management (PO, Tire Shipping, Quote, Invoice, Budget, etc.). Assist in creating and translating Technical Documents (Tire Spec, Testing Procedure, SOP, etc.). Provide interpretation services for meetings, discussions, and business-related activities involving parties from different countries. Establish and maintain a technical library of specifications, standards, procedures, and documents.
Provide support to Japanese expatriates to help them adjust to their surroundings during their visits, residences, and work assignments in TNA, White, Georgia, USA.
Other duties may be assigned.