Senior Administrative Assistant (Bilingual Japanese/English)
About The Position
A prestigious, prominent organization seeks a highly organized and proactive bilingual Senior Administrative Assistant to support senior U.S. executives in a fast-paced, international business environment. The executives supported in this role are primarily English-speaking U.S. executives. Approximately 95% of day-to-day communication is conducted in English, with Japanese used approximately 5% of the time for communication with Japan and Japanese-speaking stakeholders. This position is particularly well suited for candidates who have worked in high-coordination environments—such as executive support, event planning, project coordination, media/production, conference management, or other roles requiring precise scheduling and coordination among multiple stakeholders.
Requirements
- 5+ years of executive assistant, senior administrative, event coordination, project coordination, production coordination, or comparable experience.
- Excellent professional English communication skills and business-level Japanese.
- Demonstrated ability to coordinate complex schedules involving multiple stakeholders and competing priorities.
- Strong organizational skills, sound judgment, and exceptional attention to detail.
- Ability to work independently, anticipate problems, and adjust quickly to last-minute changes.
- Comfortable working in a fast-paced, deadline-driven environment where timing and accuracy are critical.
- Proficiency in Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
Responsibilities
- Independently manage complex executive calendars, meetings, and frequently changing schedules.
- Coordinate meetings involving multiple executives, departments, external parties, and international offices across multiple time zones.
- Proactively identify scheduling conflicts, negotiate timing with multiple parties, and drive arrangements through completion.
- Coordinate domestic and international business travel, including detailed itineraries and schedule changes.
- Prepare expense reports, correspondence, presentations, and other business documents.
- Coordinate meetings, conferences, events, and other time-sensitive activities.
- Communicate professionally and confidently with senior internal and external stakeholders.
- Anticipate executive needs, follow up on outstanding items, and ensure that schedules and logistics remain on track.
Benefits
- Good Benefits
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What This Job Offers
Job Type
Full-time
Career Level
Senior
Education Level
No Education Listed
