Team Lead - Recruiting Coordination

Astranis•San Francisco, CA

About The Position

As the Recruiting Coordination Lead, you will lead the recruiting coordination function and own Early Careers hiring at Astranis. You will build the systems, processes, and operating structure needed to scale scheduling, interview logistics, and candidate experience as hiring volume grows. The role reports directly to the Head of Talent and is part of the Recruiting leadership team. You will lead, develop, hire, and retain the recruiting coordination team; establish role expectations, career paths, and coverage; and design documented processes and service levels across the recruiting lifecycle. You will administer the scheduling and applicant-tracking systems, own the Early Careers hiring plan and university partnerships, and work with recruiters, hiring managers, and interviewers to improve capacity and consistency. You will also develop coordinator onboarding and training, track coordination capacity against hiring forecasts, and recommend headcount or tooling as needed.

Requirements

At least 4 years of experience in recruiting coordination, recruiting operations, or an adjacent talent operations role.
At least 1–2 years of direct experience managing a team of coordinators.
Track record of building or maturing coordination processes, such as SOPs, SLAs, templates, or tooling, with measurable results.
Administrator-level proficiency with an applicant tracking system and a scheduling platform, such as Greenhouse and ModernLoop or equivalents.
Experience owning or substantially contributing to a university or Early Careers program, including building external partnerships.
Ability to define metrics, report them to leadership, and use them to drive process changes.
Exceptional organizational skills and attention to detail, with experience managing multiple priorities and handling scheduling escalations calmly under pressure.
Strong communication and interpersonal skills, including the ability to build relationships across all levels of an organization.
U.S. citizenship, U.S. lawful permanent residency, or qualifying refugee/asylee status, as required by U.S. Government space technology export regulations.

Nice To Haves

Experience scaling coordination during rapid hiring growth, ideally in a hardware, aerospace, or deep-tech company with high-volume onsite interview loops.
Experience in People Operations, HR operations, or a broader People team.
Experience designing interviewer training or candidate-experience programs.

Responsibilities

Lead, develop, hire, and retain the recruiting coordination team; set role expectations, a career ladder, and a coverage model.
Design and document end-to-end coordination processes for intake, scheduling, interview logistics, onsite and virtual loops, debriefs, and offer logistics.
Publish stage-specific SOPs and SLAs and hold the team accountable to them.
Own and administer the scheduling and ATS stack, including Greenhouse, ModernLoop, and adjacent tools.
Own Early Careers hiring for interns and new graduates, including the hiring plan, timeline, requisition process, and operating model.
Build university partnerships while keeping hiring managers in the lead and maintaining a consistent process.
Partner with recruiters, hiring managers, and interviewers to set interviewer capacity, calibrate interviewer pools, and remove recruitment lifecycle friction.
Drive candidate-experience improvements, including communication standards, onsite experience, and escalation paths.
Build onboarding and training for new coordinators to accelerate ramp-up.
Plan coordination capacity against the hiring forecast and make the case for headcount or tooling when needed.