Tax Payment Supervisor (Accounts Payable Manager)

Advantax • Elgin, IL

9d • $68,000 - $76,500

About The Position

The Tax Payment Supervisor oversees members of the tax payment team, directs processing of selected tax bills and payments, assists the Manager of Tax Bill Services, and maintains day-to-day tax payment specialist duties. The role includes supervising and coaching team members, managing their workload, reviewing tax bills and client funding requests, and ensuring timely, accurate processing in accordance with client-specific requirements. The supervisor also performs a portion of a standard tax payment specialist's workload, handling tax bill organization, data entry, tracking, reporting, scanning, and filing, along with seasonal and other assigned duties.

Requirements

• Associate degree or higher.
• At least 5 years of payables experience.
• Payables supervisory experience.
• Excellent verbal and written communication skills.
• Experience with Microsoft Outlook, Word, and Excel.

Nice To Haves

• QuickBooks experience.
• PTMS experience.

Responsibilities

• Supervise tax payment specialists, providing guidance, support, and training.
• Conduct weekly one-on-one meetings with direct reports.
• Oversee day-to-day operations to ensure tax bills, funding requests, and payments are processed accurately and on time.
• Direct and prioritize assigned workloads and provide assistance as needed.
• Contribute to annual performance evaluations by conducting regular reviews, providing feedback, and identifying development opportunities.
• Review and approve tax bills and client funding requests.
• Assist the Manager of Tax Bill Services with compliance-related administrative tasks, including maintaining outstanding check and mail logs and researching items.
• Maintain understanding of client-specific requirements and ensure the team follows them.
• Personally maintain approximately one-third of a standard tax payment specialist's workload.
• Organize received tax bills for assigned clients and locate missing bills through government databases.
• Identify payees, amounts due, and due dates, and enter bill information into Advantax's compliance processing software.
• Update process-tracking documents and verify entered information against source documents.
• Provide weekly missing-tax-bill reports.
• Scan tax bills and save them to the Advantax server; file hard-copy bills for future reference.
• Create certified labels for tax payment remittances when required.
• Seasonally assist with tax assessment notice entry and tracking assessor inquiries in the Advantax system.
• Perform other related duties as assigned.

Benefits

• Medical, dental, vision, short-term disability, long-term disability, and life insurance, with multiple plans 100% paid by Advantax.
• 401(k) program with company match.
• 17 paid holidays per calendar year, including a week off in summer and winter.
• 15 PTO days per calendar year.
• Annual profit-sharing bonus.
• Gym reimbursement.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Education Level: Associate degree