Tax and Licensing Specialist

Chisago County•Chisago Lake Township, MN

10d•$29 - $39•Onsite

About The Position

The Tax and Licensing Specialist performs intermediate work in the Auditor Department, processing property tax payments and balancing receipts daily; assisting with tax calculations; managing the issuance of licenses; supporting election administration, absentee ballots, and voter registrations; serving customers at the front counter and by telephone; and assisting with land-record transactions and related work. The position works under the limited supervision of the County Auditor-Treasurer and is based at the Chisago County Government Center in Center City, Minnesota. The role maintains computerized and manual department records and property tax records; collects, receipts, records, and reconciles revenues; calculates property taxes and taxes associated with transfer and mortgage documents; researches property ownership and legal descriptions; and reviews and edits property transfers and related documents. It also supports property tax calculations, parcel and plat reviews, delinquent tax and forfeiture processes, tax collection and distribution, Green Acre paybacks, and the maintenance of property and address databases. The specialist assists the public with property, tax, and assessment inquiries; reviews legal documents and legal descriptions; processes Certificates of Real Estate Value for submission to the Minnesota Department of Revenue; and processes applications for liquor, tobacco, and cannabis licenses in accordance with state statutes. Other job-related duties may be assigned. The employee regularly works in an office setting, where noise is usually moderately quiet. The position occasionally involves physical agility tasks and lifting or exertion at the listed levels. Reasonable accommodations may be made for individuals with disabilities.

Requirements

High school diploma or GED and considerable experience, or an equivalent combination of education and experience.
Knowledge of department office practices, policies, and procedures.
Knowledge of laws, rules, and regulations relating to department operations.
Knowledge of internal cash-control methods and ability to account for large sums and balance accounts daily.
Ability to operate a 10-key calculator, computer keyboard, and routine office equipment.
Knowledge of legal land descriptions and ability to process legal documents with speed and accuracy.
Proficiency in Microsoft Word, Excel, and Outlook.
Ability to communicate tactfully with a wide variety of people and establish and maintain effective internal and external working relationships.
Ability to perform mathematical calculations, including percentages, with speed and accuracy.
Ability to perform semi-routine administrative support work and compose correspondence.
Knowledge of County resolutions and state statutes, or ability to use available resources to locate needed information.
Ability to maintain confidentiality of all non-public information.
Ability to work overtime as necessary.

Responsibilities

Maintain computerized and/or manual department records.
Assist with election administration, including distributing and processing absentee ballots, processing voter registration applications, and performing election-day duties as necessary.
Manage records retention and destruction, discussing questionable items with the County Auditor-Treasurer.
Provide front-counter and telephone coverage as necessary to support customer service.
Collect, receipt, and record County property tax revenue and balance daily property tax receipts.
Maintain computerized property tax records; calculate current and delinquent taxes for real and personal property, mortgage registration tax, and State deed tax; research property ownership and tax matters; and maintain property ownership records.
Assist the public with inquiries about property ownership, legal descriptions, taxes, special assessments, and property addresses.
Review, research, verify, and interpret legal documents presented for property transfer to determine accuracy, completeness, ownership, and encumbrances.
Assist with initial approval of legal descriptions for internal and external customers.
Assist with property tax system management and maintain accurate, current property records and address databases in the electronic tax system.
Assist with reviewing final plats, parcel combinations, and parcel splits for accuracy.
Calculate and collect taxes for transfer and mortgage documents and reconcile deposits into financial and property tax databases.
Research property ownership, parcel identification numbers, legal descriptions, tax information, and minor subdivisions for transfer documents, mortgages, and other items.
Review and edit property transfers in the electronic tax system.
Review and edit Certificates of Real Estate Value and transfer them to the Minnesota Department of Revenue.
Assist with delinquent tax and forfeiture legal processes, including researching ownership and preparing required notifications.
Assist with collecting information from outside taxing authorities for tax calculations and special-assessment maintenance.
Assist with property tax calculations and proof calculations for accuracy.
Manage aggregate tax collection and fund distribution.
Manage Green Acre paybacks in conjunction with the Assessor’s Office.
Interpret state statutes and process applications for liquor, tobacco, and cannabis licenses; manage license issuance to facilitate legal and timely issuance.
Monitor and stay current on property tax laws and legislative changes.
Perform other job-related duties as assigned.