Task Order Management Intern
About The Position
The Task Order Management Intern will support JPL’s Task Order Management Team with documentation, compliance tracking, and administrative processes that help ensure effective task order execution. The intern will help maintain contract documentation, monitor funding and performance-period deadlines, improve tracking mechanisms, and contribute to technology-enabled workflow enhancements, including early exploration of AI tools. The role provides hands-on experience in contract administration, process discipline, data organization, workflow automation, and operational decision support. Work products may include updated documentation sets, audit summaries, status reports, and prototype concepts for technology-supported process improvements. This is an Academic Part Time Intern position, working at least 20 and no more than 30 hours per week while in school. The position is fully onsite in Pasadena, California.
Requirements
- Be currently enrolled at least half-time at an accredited college or university, pursuing a bachelor’s degree in Business, Engineering, Computer Science, Data Analytics, Information Systems, or a related field.
- Be able to work a minimum of 20 hours per week and a maximum of 30 hours per week while in school.
- Proficiency in Microsoft Office Suite, including Excel, Word, PowerPoint, and Outlook.
- Strong analytical and problem-solving skills, with the ability to work with and interpret data.
- Strong written and verbal communication skills and the ability to work in a team environment.
- Minimum GPA of 3.0/4.0.
Nice To Haves
- Completed coursework with exposure to business communications principles and database/spreadsheet techniques.
- Prior internship experience in related business areas.
- Ability to quickly learn and apply subcontracting principles in a high-volume environment.
- Participation in student organizations.
- Intermediate to advanced proficiency in MS Excel, Word, and PowerPoint.
- Ability to interface effectively with all levels of personnel and assist in resolving multifaceted issues.
- Punctual, detail-oriented, resourceful, and self-motivated.
Responsibilities
- Support documentation management and administrative workflows.
- Upload Task Plans (TPs), concurrences, agreements, and related materials into Suite.
- Organize, update, and maintain Contract Management Instructions (CMIs) to reflect current processes.
- Keep the Contract Administration Plan (CAP) current and aligned with evolving requirements.
- Audit the TP Tracker for accuracy and completeness and summarize findings.
- Track Purchase Requests (PRs) and maintain current PR statuses.
- Update the Priority Tracker with task progress and workload information to support planning.
- Assist with deliverable tracking, compliance activities, and deadline monitoring.
- Work with Contracts Managers to track deliverables and request outstanding items from project teams.
- Monitor Anticipated Exhaustion of Funds (AEF) dates and help prepare notification letters.
- Track Period of Performance (PoP) end dates on task orders and alert the TOM team to upcoming deadlines.
- Draft No Cost Extension (NCE) and AEF letters for TOM review.
- Identify opportunities to introduce AI or automation tools for document organization, summarization, tracking, and other workflows.
- Assist with testing, evaluating, and documenting new automation processes or AI-enabled concepts.
- Recommend ways to improve efficiency and reduce manual workload across TOM activities, supported by observations or prototype examples.
Benefits
- Health, dental, vision, wellbeing, and retirement plans.
- Paid time off.
- Learning opportunities.
- Rideshare benefits.
- Childcare benefits.
- Flexible schedule.
- Parental leave.
- Additional traditional and unique benefits and perks.
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Part-time
Career Level
Intern
