Talent Acquisition Specialist

The Cake Bake Shop Admin LLC • Carmel, IN

8d • $21 - $26

About The Position

The Talent Acquisition Specialist supports the full employee lifecycle at The Cake Bake Shop, with a primary focus on recruiting, onboarding, and HR administrative functions. The role partners with department managers to meet staffing needs, maintain accurate employee records, and foster a positive, professional employee experience across all locations.

The position manages full-cycle recruitment for hourly and salaried roles across operational areas, including front of house, back of house, warehouse, and customer service. It also assists with onboarding, employee records, compliance tracking, and other HR operations. The role requires accurate timekeeping; off-the-clock work is prohibited, and manager approval is required for shift extensions. Overtime is paid at the applicable regular rate in accordance with federal and state labor laws.

Requirements

• Prior experience in recruitment, talent acquisition, or human resources.
• Strong organizational skills and meticulous attention to detail in recordkeeping.
• Excellent verbal and written communication skills.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Proficiency with applicant tracking systems, HR software, and Microsoft Office Suite.
• Ability to manage multiple priorities in a fast-paced, dynamic environment.
• Professional demeanor and strong interpersonal skills.

Responsibilities

• Manage full-cycle recruitment for hourly and salaried roles across front of house, back of house, warehouse, customer service, and other operational areas.
• Provide applicants and employees with information about jobs and recruit talent.
• Partner with department managers to assess staffing needs and develop targeted sourcing strategies.
• Create and publish job postings on Indeed, ADP, ZipRecruiter, LinkedIn, and other relevant channels.
• Screen resumes, conduct initial phone interviews, and evaluate candidate qualifications against role-specific criteria and internal wage structures.
• Coordinate interviews with hiring managers and follow up on candidate progress.
• Conduct professional reference checks and verify employment history before making offers.
• Participate in job fairs, open interviews, and community outreach events to promote the employer brand.
• Identify and recruit new talent to build a strong candidate pipeline.
• Assist with onboarding, including orientation sessions, training logistics, and required documentation.
• Complete contract forms or employee records using computers.
• Coordinate background checks and ensure compliance with hiring policies and regulations.
• Maintain confidentiality and professionalism in candidate and employee interactions.
• Create, maintain, and update filing systems for employee records, training files, and recruitment data.
• Assist with HR administrative tasks, including compliance tracking, documentation, and reporting.
• Draft written responses and reply to phone and email inquiries from employees or candidates, providing accurate and timely information.
• Explain HR procedures to employees or managers as needed.
• Monitor and maintain applicant tracking systems or recruitment spreadsheets to ensure accurate hiring records.
• Perform other duties as assigned to support HR operations and organizational success.
• Accurately record all hours worked through the timekeeping system.
• Obtain manager approval for any shift extensions; off-the-clock work is prohibited.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed