Talent Acquisition Representative

Viejas Casino & Resort•Alpine, CA

11d

About The Position

The Talent Acquisition Representative supports the day-to-day operations of the Talent Acquisition Department at the Viejas Center of Career Development (VCCD). The role serves as a first point of contact for candidates, team members, vendors, and guests, providing general information about Human Resources and the organization. It also supports applicants through hiring and onboarding, including assistance with applicant tracking and onboarding systems, coordinating appointments, reviewing paperwork, and processing employment documentation. The position administers pre-employment drug tests, supports internal transfers and hiring events, and provides assistance with HR projects and other duties as needed. This position does not supervise other team members.

Requirements

1 to 2 years of experience in Human Resources administration or a related area.
Bilingual in Spanish.
Beginning to intermediate experience with computer systems, including Human Capital Management (HCM) platforms, Applicant Tracking Systems (ATS), and Microsoft Office Suite.
Excellent written, verbal, and interpersonal communication skills.
Excellent organizational skills and attention to detail.
Ability to work in a fast-paced environment and adhere to deadlines.
Ability to maintain confidentiality.
Ability to adhere to policies and procedures.
Ability to be flexible and adapt well to change.
Ability to maintain professionalism and composure in difficult situations.
Ability to accept constructive criticism.
Must be a self-starter and able to work independently and as a team.

Nice To Haves

Bachelor's degree preferred.

Responsibilities

Serve as the first point of contact for the Human Resources VCCD department; greet, direct, answer, and provide information to candidates, team members, vendors, and guests regarding general Human Resources and company inquiries.
Answer and respond to calls and voicemails or redirect inquiries to appropriate staff.
Serve as backup to the front desk in the absence of the Training Specialist.
Contact applicants and assist throughout hiring and onboarding, including coordinating appointments and helping with electronic applicant and onboarding systems.
Enter data and resolve discrepancies in applicant tracking systems in a timely manner.
Add new information to files in a timely manner and/or transfer files to electronic storage.
Review applications and online onboarding information and documents to ensure all items are completed correctly.
Administer pre-employment drug tests to new hires and current team members, track results, and provide results to the appropriate recruiters and/or departments.
Initiate, prepare, process, and distribute support documents, including application-process documents, drug and alcohol screening documents, I-9 employment verification, confidentiality agreements, and W-4 forms.
Assist with coordinating appointments with the gaming commission and review new-hire paperwork for accuracy; coordinate uniform fitting and passport photos.
Coordinate the internal transfer process for team members and ensure all requisites are met.
Process pre-employment I-9 verification and re-verification using E-Verify for new candidates and follow related regulations and procedures.
Assist with setup, organization, and candidate placement at hiring events, both on and off property.
Provide support with HR projects and other duties as needed.