Talent Acquisition Operations Partner

Ensemble Health Partners • Work at Home - Ohio - Other, OH

8d • Remote

About The Position

The Talent Acquisition Operations Partner supports hiring operations for Ensemble’s technology and executive searches. This is not a recruiting role; the position focuses on complex interview scheduling, reporting, structured feedback loops, and interview scorecards. The partner works with recruiters, hiring managers, senior leaders, executive assistants, and candidates to keep searches efficient, consistent, and candidate-focused.

The position is a contract-to-hire opportunity. Responsibilities include coordinating multi-panel interviews across time zones, arranging virtual and onsite logistics and travel, communicating with candidates, building recruiting reports and dashboards, analyzing hiring data, maintaining accurate Workday records, and preparing leadership updates. The role also designs and maintains scorecards and evaluation guides, collects interviewer feedback, summarizes evaluations, and monitors scorecard completion. Additional work includes supporting job postings, offer letters, background checks, and pre-hire paperwork; handling confidential executive-search information; improving processes and workflows; and training hiring managers and interviewers. The posting includes the #LI-Remote designation and states that applicants must reside and be authorized to work in the United States.

Requirements

• Bachelor’s degree in Human Resources, Business, or a related field, or equivalent experience.
• 3–5 years of experience in recruiting coordination, talent acquisition operations, or a similar administrative role.
• Proven experience managing complex calendars for senior and executive leaders.
• Strong reporting skills, including building reports and dashboards and turning data into clear insights.
• Experience creating or managing interview scorecards or structured feedback processes.
• Excellent attention to detail, organization, and follow-through in a high-volume environment.
• Polished written and verbal communication skills and confidence working with executives.
• Sound judgment with sensitive and confidential information.
• Experience with applicant tracking systems and scheduling tools.
• Advanced Microsoft Excel skills, including pivot tables, formulas, and data visualization, plus Outlook and PowerPoint.

Nice To Haves

• Experience supporting technology or executive hiring in IT, healthcare, or a technology-focused organization.
• Experience with Power BI or Workday reporting.
• Familiarity with structured interviewing and recruiting compliance.

Responsibilities

• Schedule complex, multi-panel interviews for technology and executive roles across time zones and busy leadership calendars.
• Manage interview logistics, including virtual setups, onsite visits, travel, and candidate itineraries.
• Serve as the main candidate contact for scheduling and communicate in a timely, professional, and discreet manner.
• Coordinate with executive assistants and senior stakeholders to resolve scheduling conflicts and keep searches on track.
• Build and send recruiting reports and dashboards covering pipeline health, time to fill, conversion rates, and offer acceptance.
• Analyze hiring data to identify bottlenecks and trends and suggest improvements.
• Maintain accurate and complete data in Workday.
• Prepare status updates and summaries for leadership and executive search reviews.
• Design and maintain structured interview scorecards and evaluation guides with hiring managers and recruiters.
• Gather complete interviewer input quickly after each interview stage.
• Summarize interviewer feedback to support consistent, well-documented hiring decisions.
• Track interviewer scorecard completion and recommend improvements that support fair, consistent evaluations.
• Support job postings, offer letter preparation, background checks, and pre-hire paperwork.
• Handle confidential executive-search information with discretion.
• Document, standardize, and improve talent acquisition processes, templates, and workflows.
• Train hiring managers and interviewers on scheduling, scorecards, and feedback expectations.

Benefits

• Comprehensive benefits package supporting physical, emotional, and financial health, including healthcare, time off, retirement, and well-being programs.
• Professional development and a relevant professional certification for each associate.
• Tuition reimbursement.
• Quarterly and annual incentive programs for employees who exceed expectations.

What This Job Offers

• Career Level: Mid Level