Talent Acquisition Coordinator

Port of Portland • Portland 97218, OR

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About The Position

The Port of Portland is hiring a Talent Acquisition Coordinator to join a collaborative, forward-thinking Talent Acquisition team. As our Talent Acquisition Coordinator, you’ll be the connective thread across the entire recruitment journey, supporting candidates, partnering closely with hiring managers, and ensuring every step feels seamless, inclusive, and human. You’ll coordinate key processes, elevate the candidate’s experience, help innovate tools and workflows, and contribute to a mission-driven organization that values people, service, and continuous improvement. In this role, you'll deliver exceptional customer service while coordinating the day-to-day operations that keep the recruitment process running smoothly. You'll serve as a trusted resource for candidates, hiring managers, and internal partners, providing timely guidance and follow-through from initial outreach through onboarding. Balancing a people-first approach with strong process management, you'll support recruiting activities, coordinate interviews and hiring logistics, and contribute to special projects and recruiting events. By keeping processes organized and communication timely, you'll help create a positive, welcoming experience for every candidate.

Requirements

• Three (3) +years of progressively more responsible experience in a recruitment role (administration and coordination) with high customer service contact.
• High School diploma or equivalent.
• Advanced experience with Human Resources practices, primarily related to fair hiring practices and EEOC guidelines.
• Advanced experience with the recruitment process and advanced working knowledge of applicant tracking systems.
• Interpersonal communication skills that include a service-oriented demeanor.
• Highly skilled at independently organizing workload and prioritizing tasks to meet daily needs and weekly deadlines.
• Independently coordinate myriad details in a highly accurate way; represent the HR Department and the Port through all contacts with tact and diplomacy.

Nice To Haves

• Familiarity with other HR disciplines is preferred.
• Associate's degree in business or related field preferred.

Responsibilities

• Deliver an Outstanding Candidate Experience: Coordinate the recruitment process from requisition through hire, ensuring a seamless experience for candidates and hiring managers.
• Guide applicants through the application and interview process, providing responsive, customer-focused support.
• Facilitate new employee onboarding to create a welcoming transition to the Port.
• Coordinate Recruitment Operations: Manage the day-to-day administrative and coordination activities that support talent acquisition, including interview scheduling, meeting logistics, and communication with internal and external participants.
• Communicate with hiring managers and Port leadership on recruitment status, updates, and next steps.
• Monitor onboarding activities and partner with the HRIS Coordinator to ensure all required documentation is completed.
• Support Talent Acquisition Systems and Compliance: Serve as backup administrator for the applicant tracking system, including user setup, permissions, troubleshooting, and system support.
• Oversee I-9 compliance, annual audits, recordkeeping, and document retention.
• Maintain recruitment records, including digital and physical hiring and background investigation files, in accordance with retention requirements.
• Contribute to Continuous Improvement: Support talent acquisition initiatives, talent pipeline development, and recruiting database management.
• Recommend tools, ideas, and process enhancements that improve efficiency, strengthen service delivery, and support the Talent Acquisition team's success.

Benefits

• The Port promotes safety as a Core value and we seek to eliminate harm through a culture of active prevention, curiosity, evaluation, and action.
• We comply with safety and health policies and procedures and consistently look for improvements that support operational excellence.
• The Port of Portland is dedicated to maintaining and improving a work environment, which extends equal opportunity to all individuals, regardless of their race, color, sex, age, religion, national origin, marital status, veteran status, disability or sexual orientation.
• Employment decisions shall be made in such a manner as to further the principle of equal employment opportunity and to comply with state, federal and local laws.
• We affirm through this policy statement our continuing commitment to the principles of nondiscrimination.
• Under Oregon law, qualified veterans may be eligible for veterans’ preference when applying for Port of Portland positions.
• The Port of Portland will conduct background checks and/or drug tests for positions where such tests are required by regulation and for other safety-sensitive positions.
• Accommodations will be considered for applicants or candidates with a qualifying disability that prevents them from participating in this process.
• Accommodations will be made where the Port can reasonably do so without imposing an undue hardship on the business or compromising the integrity of the recruitment process.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED