Talent Acquisition Coordinator & Sourcer

Elmington•Nashville, TN

About The Position

Elmington Construction’s Talent Acquisition Recruiting Coordinator & Sourcer supports an organized, efficient, and positive hiring process. The role coordinates interviews, manages candidate and hiring-team communication, maintains accurate recruiting records, and supports onboarding activities. It also assists with sourcing and outreach for priority and hard-to-fill positions to help build strong talent pipelines and provide an exceptional candidate experience. The position learns the business, projects, recruiting processes, and talent needs; coordinates interviews and related logistics; maintains candidate records and recruiting tools; posts and updates job openings; supports resume review and candidate screening; and sources active and passive candidates. It also supports offer and pre-employment coordination, onboarding transitions, employee referral initiatives, recruiting events, employment branding, and recruiting activity reports. Work is performed in support of Elmington Construction’s values: Integrity, Precision, Growth, Driven, and Relationships. The role may travel up to 10% of the time for job fairs, recruiting events, and networking opportunities. The work environment is typically moderate in noise and temperature, with occasional exposure to seasonal outdoor conditions. Elmington describes an entrepreneurial, collaborative environment that encourages advancement, career succession, continuous improvement, and individual autonomy. The company provides equal employment opportunity and bases employment decisions on factors including work quality, behavior, training, and experience.

Requirements

1–3+ years of recruiting coordination, human resources, administrative support, customer service, or related experience.
Experience coordinating interviews, managing calendars, scheduling multiple stakeholders, and supporting multiple open positions and hiring priorities.
Experience handling a high volume of details and follow-up.
Experience communicating professionally with candidates, hiring managers, and senior leaders is preferred.
Experience using Microsoft Outlook, Teams, Excel, LinkedIn, Indeed, and applicant tracking systems.
Experience with candidate sourcing, resume review, or passive candidate outreach.
Strong relationship-management skills and ability to collaborate with candidates, recruiters, hiring managers, and leadership.
High-level organizational skills, attention to detail, and ability to prioritize competing demands and deadlines.
Effective written and verbal communication skills with a professional, responsive, candidate-focused approach.
Ethical conduct and commitment to confidentiality, accuracy, and consistent process execution.
Ability to learn the business and understand position requirements to support recruiting and candidate coordination effectively.
Ability to identify administrative and process improvements that strengthen efficiency and the candidate experience.
Ability to track recruiting activity, maintain accurate data, and prepare basic recruiting reports and status updates.
Strong problem-solving skills and sound judgment when addressing scheduling conflicts, process questions, and candidate needs.

Nice To Haves

Bachelor’s degree in Human Resources, Business, Marketing, or a related field; preferred but not required.
Experience communicating professionally with candidates, hiring managers, and senior leaders.
Paycor ATS or Paycor HRIS experience.
Experience supporting offer, pre-employment, or onboarding processes.

Responsibilities

Learn and understand the business, its projects, recruiting processes, and talent needs.
Coordinate phone, virtual, and in-person interviews among candidates, recruiters, hiring managers, and leadership.
Manage interview calendars, confirmations, reminders, candidate instructions, travel details, and schedule changes.
Communicate professionally and promptly with candidates and hiring teams throughout the interview and selection process.
Create and maintain candidate records, interview details, notes, dispositions, and status updates in Paycor and other recruiting tools.
Post and update job openings across Paycor, LinkedIn, Indeed, Glassdoor, and other approved recruiting channels.
Support recruiters with resume review, initial candidate outreach, and basic qualification screens for assigned roles.
Source active and passive candidates for priority and hard-to-fill positions using LinkedIn Recruiter, Indeed, TalentOS, referrals, job boards, databases, social media, and internet research.
Build and maintain candidate pipelines and talent pools for current and future hiring needs.
Prepare candidate materials, interview packets, recruiting updates, and hiring documentation for recruiters and hiring managers.
Support offer and pre-employment coordination, including approval tracking, document preparation, background-check status, and communication with appropriate internal partners.
Partner with onboarding and Support teams to help ensure a smooth transition from accepted offer to the first day.
Support employee referral initiatives, recruiting campaigns, job fairs, community events, and employment branding activities.
Track recruiting activity and assist with reports on candidate flow, interview status, hiring progress, sourcing activity, and source effectiveness.