Talent Acquisition Administrator

Barnhart Crane & Rigging • Memphis, TN

3d

About The Position

The Talent Acquisition Administrator plays a crucial role in supporting the Talent Acquisition team by managing various administrative and coordination tasks. This position involves managing offer letters, coordinating pre-employment testing, processing invoices, supporting recruitment events, managing candidate travel and expenses, ensuring compliance, and preparing reports. The administrator will also coordinate exit interviews and administer recruitment surveys, providing valuable insights to the Talent Acquisition Director. This role requires strong organizational skills, attention to detail, and the ability to handle sensitive information with discretion in a fast-paced environment.

Requirements

• 2+ years in a data entry, recruitment, HR, or administrative support role
• Experience with applicant tracking systems and HRIS platforms preferred
• Experience generating reports, surveys and tracking data, with the ability to analyze results and present insights
• Discretion and confidentiality with sensitive information is mandatory
• Strong attention to detail and organizational skills
• Excellent written and verbal communication
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel)
• Ability to manage multiple priorities in a fast-paced work environment

Nice To Haves

• Previous experience in a construction or industrial industry considered an asset

Responsibilities

• Draft, proofread, and distribute offer letters in a timely and accurate manner, ensuring compliance with internal policies and relevant labor regulations.
• Schedule and track fit-for-duty exams, working closely with candidates and third-party vendors.
• Process invoices for recruitment vendors and services with accuracy and timeliness.
• Assist in the booking and coordination of hiring events, job fairs, or campus recruiting activities, including logistics and SWAG preparation, and ensuring clear communication with hiring teams.
• Coordinate and manage candidate travel arrangements, including booking transportation, flights, and accommodations.
• Handle candidate expense reimbursements and ensure all submissions are documented and processed in compliance with policy.
• Ensure proper documentation and retention of candidate records, offer letters, and testing results in alignment with company policy and compliance standards.
• Prepare various staffing reports including metrics related to employee turnover, tenure, and other workforce analytics.
• Coordinate and conduct exit interviews for long-tenured employees, capturing insights and sharing findings with the Talent Acquisition Director.
• Administer recruitment-related surveys; collect, review, and analyze responses to identify trends and areas for improvement, and compile findings into actionable reports.
• Perform additional tasks, responsibilities, and special projects as required to support the Talent Acquisition team.

Benefits

• 401k: $1 for $1 match, up to 10% of Pay
• Medical, dental, and vision coverage
• Paid Time Off (PTO) and paid holidays
• Short and long-term disability coverage
• Life Insurance

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed