Systems Operations Specialist

ACCO Engineered Systems•Pasadena, CA

1d•Onsite

About The Position

This position is responsible for providing administrative support including TAB Reports, Start-Up Reports, and Warranty Documents for the Systems Operations team. The role involves managing payroll entry, collecting and reviewing technician reports, processing timesheets, and documenting service calls and reports in the 360/IFS system. The specialist will also finalize and distribute Start-Up and Air Balance reports and warranty letters, and perform other tasks as assigned by leadership.

Requirements

High School diploma or equivalent.
Data entry experience.
Must be able to type 50 wpm with minimal mistakes.
Great organizational and time management skills to handle several tasks in a high pressured, fast paced environment.
Knowledgeable in Microsoft Excel and Word, Gmail, Google Applications (Google Drive; docs, sheets, etc.), PDF Writer, Bluebeam, Smartsheet and Box.
Ability to multitask, prioritize and complete work in a timely manner.
Must be goal oriented and a team player.
Strong written and oral communication skills.

Nice To Haves

Background in contracting or construction field preferred.
Experience in customer service and/or dispatch preferred.

Responsibilities

Manage payroll entry by reviewing and checking for corrections and keeping track of expenses and receipts.
Collect the Dailies weekly from the start-up techs for review by job number.
Review, check and submit timesheets via Rhumbix and submit any time sheet corrections to Payroll.
Work in 360/IFS in documenting warranty service calls and Start-Up/balance/warranty notes.
Generate, review and file Start-Up and Air Balance reports and warranty letters.
Finalize Start-Up and Air Balance reports and distribute them to appropriate Project Managers.
Perform other tasks as assigned by Lead Admin and Regional Manager.