Surgical Scheduler

Lurie Children's Hospital•Chicago, IL

4d•$20 - $30•Remote

About The Position

The Surgical Scheduler schedules all operating room procedures and invasive procedures requiring general anesthesia in operating rooms and procedure suites at the main hospital and surgery centers. This is a remote position requiring work from the hospital campus 1–2 times per month. The schedule is 8-hour day shifts, Monday through Friday, with a preferred start time of 8:30 a.m. Compensation within the posted pay range is based on relevant prior experience. The role coordinates surgical scheduling across hospital locations and service lines, supports changes and conflict resolution, tracks special requests and authorization needs, and helps ensure appropriate staffing, equipment, and post-operative planning. The scheduler uses EPIC to manage cases, block schedules, open-time requests, and anesthesia assignments.

Requirements

High school diploma or GED.
At least one year of experience working in a hospital clinical setting.
Working knowledge of medical terminology.
Proficiency with computer information systems.
Typing speed of 60–75 words per minute.

Nice To Haves

At least one year of experience booking and scheduling appointments in a hospital or clinic setting.
Previous experience using the EPIC electronic medical record.

Responsibilities

Schedule operating room and invasive procedures requiring general anesthesia in EPIC according to established block schedules and the schedules of surgeons and anesthesiologists.
Schedule surgical cases at Northbrook and Westchester ASTC and coordinate anesthesia for Lurie cases at Northwestern.
Coordinate complex combined surgical cases across operating rooms, procedural areas such as IR, MRI, and CT, and multiple service lines.
Create case entries and schedule cases for community providers using information on reservation forms.
Assist providers and offices with scheduling time-sensitive cases outside block schedules when open time is available.
Coordinate operating room schedule changes with physicians’ offices and location managers; notify surgeons, anesthesia, and nursing staff of relevant additions and revisions; and initiate processes to resolve scheduling conflicts.
Process reservation information for admitting personnel.
Notify anesthesiologists of special requests for services.
Send surgical schedule verification to physicians’ offices for review when appropriate.
Audit the surgical schedule daily and report notable changes to location managers.
Participate in daily scheduling huddles with OR managers, the anesthesia coordinator, the OR charge nurse, and sterile reprocessing to resolve scheduling issues and ensure appropriate staffing and equipment coverage.
Work with service-line administrative assistants and schedulers to maximize designated block-time use and coordinate block releases in EPIC to improve OR utilization.
Monitor special-needs requests for equipment, supplies, representatives, and staffing support, and communicate with staff and management to ensure coverage.
Work with service-line administrative assistants and schedulers to confirm post-operative destinations and case order.
Manage the in-basket for open-time requests through the OR marketplace.
Work with the revenue cycle coordinator to ensure prior authorizations are secured for next-day surgeries.
Enter anesthesia assignments for operating rooms, procedure suites, and imaging suites.

Benefits

Medical, dental, and vision insurance.
Employer-paid group term life and disability insurance.
Employer contribution toward a Health Savings Account.
Flexible Spending Accounts.
Paid Time Off, paid holidays, and paid parental leave.
403(b) plan with a 5% employer match.
Supplemental life, AD&D, and disability coverage.
Critical illness, accident, and hospital indemnity coverage.
Tuition assistance.
Student loan servicing and support.
Adoption benefits.
Backup childcare and eldercare.
Employee Assistance Program and specialized behavioral health services and resources for employees and family members.
Discount on services at Lurie Children’s facilities.
Discount purchasing program.