Surgery Scheduler - Vascular Specialty Practice
About The Position
Complex Vein & Vascular is seeking an experienced Surgery Scheduler to support Dr. Marc Salhanick and the clinical team at its Dallas office. The role coordinates vein and vascular procedures and helps patients through the scheduling process, including appointments, authorizations, instructions, and documentation. The scheduler works with patients, clinicians, facilities, anesthesia providers, vendors, and administrative teams to help ensure procedures are ready to proceed. The position also assists with front-office duties and maintains accurate, HIPAA-compliant records. This is a Monday–Friday position, 8:30 a.m. to 5 p.m. Pay is $21–$23 per hour, depending on experience. Benefits include health insurance, paid time off, and paid holidays.
Requirements
- At least 1 year of surgery or procedure scheduling experience.
- Experience obtaining prior authorizations and verifying insurance coverage.
- Strong knowledge of medical terminology and health insurance processes.
- Proficiency with electronic medical records and scheduling systems.
- Excellent communication, organization, accuracy, and patient service skills.
- Ability to manage competing priorities in a fast-paced medical office.
Nice To Haves
- Vascular, vein, cardiology, or other specialty practice experience.
- Experience with eCW (eClinicalWorks).
- Spanish/English bilingual skills.
Responsibilities
- Schedule vein and vascular procedures with hospitals, outpatient surgery centers, and other facilities.
- Coordinate with Dr. Salhanick, patients, clinical staff, facilities, anesthesia providers, and outside vendors.
- Obtain prior authorizations, referrals, and insurance pre-certifications.
- Verify insurance eligibility and benefits.
- Coordinate required preoperative testing, imaging, laboratory work, and documentation.
- Communicate procedure preparation, arrival instructions, and follow-up details to patients.
- Maintain procedure calendars, track pending items, and promptly communicate scheduling changes to all parties.
- Collaborate with clinical, billing, referral, and facility personnel to ensure procedures are ready to proceed.
- Assist with front-office duties, including patient check-in, phone calls, appointment scheduling, insurance verification, and copay collection as needed.
- Maintain accurate records and protect patient information in accordance with HIPAA.
Benefits
- Health insurance
- Paid time off (PTO)
- Paid holidays
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
