Surgery Coordinator

Tidewater Physicians Multispecialty Group P C•Newport News, VA

74d•Onsite

About The Position

The Surgery Coordinator is responsible for administrative duties relevant to surgical operations. This includes surgery scheduling, keeping patient records, entering post-surgical data and scheduling surgical equipment. The role also involves coordinating with providers, clinical teams, hospitals, and surgery centers to ensure a smooth surgical experience. Additionally, the coordinator orders diagnostic tests, obtains results, verifies patient charts, schedules post-operative appointments, obtains insurance authorization, and orders necessary durable medical equipment (DME), home health care, or skilled nursing facility/rehab services. Occasional work in the clinic setting, rooming patients, assisting with minor in-office procedures, dressing changes, and DME fittings may also be required. The position also involves completing weekly surgical packets and maintaining weekly logs of surgeries for billing and coding.

Requirements

Knowledge of OSHA regulation compliance.
Knowledge of medical terminology.
Knowledge of laboratory techniques to perform routine laboratory tests.
Attention to detail.
Self-motivation.
Time management.
Organization.
Excellent customer service skills.
Verbal and written communication skills.
Ability to work scheduled hours as defined in the job offer.
Ability to work independently as well as in a group setting.
Associates degrees or equivalent.
Six to twelve months related experience as a Medical Assistant / Licensed Practical Nurse.
Six to twelve months experience working in a medical office setting.
Experience in Phlebotomy.
Current CPR or BLS Certification.

Responsibilities

Maintain accurate surgical schedules for multiple providers.
Set up pre-operative clearance appointments.
Ensure all documentation is available for pre-operative clearance and retrieve pre-operative clearance paperwork prior to patient surgery.
Schedule and order all diagnostic tests requested by the provider, ensuring tests are performed and obtaining results.
Use electronic medical records and viewer privileges at multiple area hospitals.
Verify and detail the patient chart to reflect correct patient histories needed for scheduling all surgical procedures and provide this information to the facility.
Communicate between providers, clinical team, all hospitals, and ambulatory surgery centers to ensure a smooth surgical experience.
Schedule each surgery patient's first post-operative appointment.
Contact patient's insurance to obtain authorization prior to surgery.
Order all patient post-operative durable medical equipment (DME) as well as any Home Health care or skilled nursing facility/rehab if needed.
Complete weekly surgical packets for the physician.
Maintain weekly logs of each provider's surgeries to provide to in-office billers and coders.
Schedule Wound Healing Center patients needing surgery and navigate the EHR system to obtain all patient information pertinent to scheduling the surgery.
Ensure proper hardware is ordered.
May be assigned other duties to include occasional work in the clinic setting, rooming patients and assisting providers with minor in office procedures.
Occasional dressing changes and durable medical equipment (DME) fittings may be needed as well.