Surgeon Administrative Coordinator

Sono Bello•Scottsdale, AZ

14d•$26 - $32•Onsite

About The Position

The Surgeon Administrative Coordinator supports the delivery of surgical procedures aligned with Sono Bello’s business objectives and partners with stakeholders to develop plans, initiatives, and administrative support for the growth and success of the organization. The role supports the Medical Administration Group (MAG) and Medical Leadership Team (MLT), including onboarding initiatives, chart reviews, reporting, and other administrative duties. This position is based on-site in Scottsdale, Arizona.

Requirements

Bachelor’s degree in business administration or a healthcare-related specialty.
Two years of experience in a similar role.
Previous experience supporting remote teams.
Proficiency in Word and PowerPoint.
Intermediate knowledge of Excel and Smartsheet, including advanced formulas and pivot tables.
Strong interpersonal and project management skills, with the ability to make decisions in a rapidly growing, service-oriented professional environment.
Intellectual acuity and discretion when handling sensitive information.
High proficiency in basic computer skills and the MS Office Suite.
Ability to implement and manage projects, policies, and initiatives across a multi-unit network.
Excellent interpersonal and motivational skills, with the ability to adapt to diverse communication styles and preferences.
Strong organization and attention to detail, with the ability to prioritize competing tasks and adapt when priorities change.
Ability to collaborate with teammates and leverage resources across internal functional teams.
Ability to solve problems and work collaboratively toward solutions in a fast-paced, high-pressure environment.

Nice To Haves

Prior clinical experience.

Responsibilities

Track key project progression using SmartSheet and/or Excel.
Communicate across departments to provide status updates and ensure deliverable dates are met.
Partner with Analytics to aggregate and produce KPI reporting.
Develop PowerPoint presentations and training materials for the MLT and MAG as needed.
Support cross-departmental change management.
Compile and prepare standard and non-standard reports and other information.
Support written communications to internal teams and external groups.
Partner with Medical Directors to facilitate and support assigned administrative duties by division.
Partner with licensing, compliance, and capacity departments to support MLT initiatives.
Maintain confidentiality regarding administrative and organizational initiatives.
Create meeting notes, archive them, and distribute them according to company practices.
Understand key business objectives, strategic initiatives, practices, and revenue goals to support their achievement.
Lead and support communication and outreach between the Practice and its surgeons.
Partner with Talent Acquisition to hand off new hires and facilitate a thoughtful onboarding experience.
Partner with credentialing to ensure surgeons meet job requirements upon hire.
Support MAG and surgeons with post-onboarding activities, including chart audits, scheduling post-onboarding communications, and related administrative duties.
Partner with the financial department to manage surgeon receipts and reimbursements.
Work with capacity and surgeon administration teams to support traveling surgeons.