Surgeon Administrative Coordinator

Sono Bello•Scottsdale, AZ

13d•Onsite

About The Position

The Surgeon Administrative Coordinator supports delivery of surgical procedures aligned with Sono Bello’s business objectives and partners with stakeholders on plans, initiatives, and administrative support for the Medical Administration Group (MAG) and Medical Leadership Team (MLT). The role includes project tracking, KPI reporting, communications, meeting documentation, surgeon onboarding and post-onboarding administration, chart audits, and support for surgeons and Medical Directors. This position is based on-site in Scottsdale, Arizona.

Requirements

Bachelor’s degree in business administration or a healthcare-related specialty.
Two years of experience in a similar role.
Previous experience supporting remote teams.
Proficiency in Word and PowerPoint.
Intermediate knowledge of Excel and Smartsheet, including advanced formulas and pivot tables.
Strong interpersonal and project management skills.
Ability to make decisions in a rapidly growing, professional, service-oriented environment.
Strong discretion when handling sensitive information.
High proficiency in basic computer skills and the MS Office Suite.
Ability to consistently implement and manage projects, policies, and initiatives across a multi-unit network.
Excellent interpersonal and motivational skills, including the ability to adapt to diverse communication styles and preferences.
Highly organized and detail-oriented, with the ability to prioritize competing tasks and adjust priorities when needed.
Ability to collaborate and leverage resources across internal functional teams.
Ability to solve problems and work collaboratively in a fast-paced, high-pressure environment.

Nice To Haves

Prior clinical experience.

Responsibilities

Track project progress using SmartSheet and/or Excel, communicate status across departments, and ensure deliverables meet target dates.
Partner with Analytics to aggregate and produce KPI reports.
Develop PowerPoint presentations and training materials for the MLT and MAG as needed.
Support cross-departmental change management.
Compile and prepare standard and non-standard reports and other information.
Support written communications to internal teams and external groups.
Partner with Medical Directors on divisional administrative duties.
Work with licensing, compliance, and capacity departments to support MLT initiatives.
Maintain confidentiality regarding administrative and organizational initiatives.
Create, archive, and distribute meeting notes in accordance with company practices.
Apply understanding of business objectives, strategic initiatives, practices, and revenue goals to support their achievement.
Lead and support communication and outreach between the Practice and its surgeons.
Partner with Talent Acquisition to facilitate a thoughtful handoff and onboarding experience for new hires.
Partner with credentialing to ensure surgeons meet job requirements upon hire.
Support MAG and surgeons after onboarding, including managing chart audits, scheduling follow-up communications, and handling related administrative duties.
Partner with Finance to manage surgeon receipts and reimbursements.
Work with capacity and surgeon administration teams to support traveling surgeons.