Temporary Position - Support Svcs Clk III

Orange County Public Schools•Maitland, FL

3d•Onsite

About The Position

Under direct supervision, performs duties associated with the day-to-day operations of a school-based or district-based office. This clerical role handles more complex databases and spreadsheets, FTE processing and student scheduling where applicable, and other office functions. The employee performs related work as directed and is responsible for maintaining timely and accurate information. The listed essential functions represent tasks commonly performed in this classification and are not necessarily descriptive of every position; management may assign other logical duties.

Requirements

High school diploma or GED.
Up to two years of previous experience and/or training involving clerical or secretarial work, or an equivalent combination of related education, training, and experience that provides the required knowledge, skills, and abilities.
Ability to calculate and tabulate data and information.
Ability to exchange information to obtain information or clarify details within established policies, procedures, and standards.
Ability to operate equipment, machinery, tools, and materials used to perform essential functions.
Ability to use reference and descriptive data and information.
Ability to perform arithmetic operations, calculate decimals and percentages, and potentially use fractions or interpret graphs.
Ability to follow written, oral, or diagrammatic instructions and exercise some independent judgment in semi-routine standardized work.
Ability to exercise judgment, decisiveness, and creativity across varied, generally predefined duties that may change frequently.
Ability to exert light physical effort in sedentary-to-light work, including occasional lifting, carrying, pushing, or pulling objects weighing approximately 5–10 pounds; tasks may involve extended time at a keyboard or workstation.
Some tasks require visual perception and discrimination, oral communication, and the ability to perceive and discriminate sounds.

Responsibilities

Respond to internal and external customers in a timely, accurate, courteous, and empathetic manner, representing OCPS positively.
Create and maintain databases and spreadsheets to generate reports and statistics; at the elementary level, this may include FTE processing and student scheduling.
Request work orders for office equipment and assign and schedule incoming work-order requests.
Maintain supply inventory by conducting counts and ordering supplies.
Screen, prioritize, and route telephone calls; provide customer support and answer routine questions about school or work-location operations.
Reconcile bills and statements and review them for inconsistencies.
Assist in training new staff members.
Prepare work-location payroll by verifying overtime and information on timesheets and certificates of absence.
Prepare purchase-order requests.
Manage fixed-asset accounts for the school or work location.
Calculate and compile statistical information for month-end or year-end reports.
Maintain student and staff personnel records.
Perform routine office duties, such as filing and faxing documents, as needed.
Use a computer to enter, retrieve, review, or modify data and use word-processing, database, and other software programs.
Operate machinery, equipment, and tools associated with department activities, which may include a typewriter, postage machine, or fax machine.
Stay current with job-appropriate technology used by OCPS and, with district support, attend training to maintain the technology skills required for the position.
Perform related duties as directed.